UVA University Hospital Fax Number — Send Medical Records and Release Requests
Medical-record requests to UVA University Hospital run through release of information, and the right fax depends on that office. UVA University Hospital, an academic medical center in Charlottesville, Virginia, is part of UVA Health and takes in clinical documents by fax every day. Because charts are protected health information, this guide covers both where to send them and how to keep the transmission compliant.
UVA University Hospital Fax Number
Check UVA University Hospital's patient records portal, or call the operator and ask for the office you need
Hours: Administrative records processing runs Monday to Friday; the emergency and inpatient services receive faxes overnight and on weekends.
Send a Fax NowWhat You Can Fax to UVA University Hospital
- Insurance pre-authorization requests
- Prescription and renewal requests
- Release-of-information authorizations
- Clinical trial screening documents
- Physician referral forms
Sending and requesting records at UVA University Hospital
Sending patient history to UVA University Hospital means reaching the records team that manages charts. A signed release-of-information form is what authorizes the records to move. Address the cover sheet to Health Information Management so it reaches the right desk.
Labeling a fax so UVA University Hospital can match it
Records that arrive at UVA University Hospital without identifiers are the ones that get delayed. State the patient identifiers and the destination department in plain terms on the cover sheet. That routing detail is what ties the record to the correct team at UVA University Hospital.
Keeping records to UVA University Hospital HIPAA-compliant
Faxing PHI to UVA University Hospital is allowed, but the service you use has to protect it. A walk-in machine in a shared space cannot promise the confidentiality the rules expect. Send FAX Mail includes HIPAA and encryption starting at $39.99/month, so PHI headed to UVA University Hospital travels over a compliant channel instead of a fax machine in a shared office.
Faxing to UVA University Hospital — FAQ
It can be, with the right service. HIPAA turns on using a compliant, encrypted service rather than a public one. Send FAX Mail includes HIPAA from the Professional plan at $39.99/month and encrypts documents in transit for records bound for UVA University Hospital. A secure send protects both you and the patient whose chart it is.
Ask the specific UVA University Hospital office for its working fax before you send. Use UVA University Hospital's release-of-information form, which names where to send the authorization. Confirming the line first is a two-minute step that prevents a misrouted record. That confirmation is the difference between a delivered record and a lost one.
No. Documents go to different fax lines at UVA University Hospital depending on the office. What you send to Health Information Management will not reach the physician referral office. Confirm the correct line for the office you are reaching before you send. When in doubt, ask UVA University Hospital for the office by name.
Label each page with the patient's name, date of birth, and record number. On the cover sheet, name Health Information Management or the receiving clinic so it lands with the right team. That keeps the records matched to the right chart at UVA University Hospital. Clear labeling is what keeps a multi-page record together at UVA University Hospital.
Transfers are handled by fax, but not through general records. Route it to the accepting service that will take the patient. Call UVA University Hospital to reach the transfer line and send the clinical summary and orders together. Name the receiving office on the cover sheet so it is not misrouted. The result is a clean hand-off to the right team at UVA University Hospital.
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