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UVA Encompass Health Rehabilitation Hospital Fax Number — Plan of Care and Functional Assessment

The interdisciplinary plan of care at UVA Encompass Health Rehabilitation Hospital establishes medical necessity for the rehab admission and is faxed to the payer — this guide covers it. UVA Encompass Health Rehabilitation Hospital, an orthopedic rehabilitation hospital in Charlottesville, Virginia, sends referrals, plans of care, and discharge summaries by fax every day. Because a plan of care is protected health information, this guide covers both where to send it and how to keep the transmission compliant.

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UVA Encompass Health Rehabilitation Hospital Fax Number

Check with UVA Encompass Health Rehabilitation Hospital's front desk, which can route you to admissions or records

Hours: The hospital operates continuously, so an incoming fax is received at all hours; the pre-admission liaison and the records office, however, process referrals and requests during regular office hours.

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What You Can Fax to UVA Encompass Health Rehabilitation Hospital

  • A prior-authorization request with the plan of care documenting the intensive-therapy requirement
  • A progress update back to the operating surgeon
  • A discharge summary and continuing-therapy orders to the next provider
  • A referral and pre-admission screening for a post-surgical or amputation patient
  • A home-health, outpatient-therapy, or durable-medical-equipment order at discharge
Tip: Mark all pages with the identifiers UVA Encompass Health Rehabilitation Hospital needs to reconnect a split referral or rehabilitation record. State which UVA Encompass Health Rehabilitation Hospital desk the fax is for — pre-admission screening, authorization, or records — on the cover sheet so it is routed on the first try. Send multi-page records and the plan of care as one combined PDF and keep the delivery confirmation.

How UVA Encompass Health Rehabilitation Hospital faxes the physician plan of care

Because an inpatient rehabilitation stay must show the patient needs and can participate in intensive therapy, UVA Encompass Health Rehabilitation Hospital faxes the physician plan of care and the functional assessment to establish medical necessity. A clear functional assessment and realistic goals are what support the medical necessity of an inpatient stay. Flag a time-sensitive authorization so it is worked the same day.

The pre-admission-screening path at UVA Encompass Health Rehabilitation Hospital

A referral to UVA Encompass Health Rehabilitation Hospital starts with pre-admission screening: the acute-care hospital's case manager faxes the patient's history, the recent progress notes, and the reason for the rehab referral so the physiatrist can decide whether the patient is an appropriate admission. Confirm whether the referral goes to pre-admission screening, the admissions liaison, or the front desk before you send. Put the patient's identifiers and the referring case manager on every page.

Protected health information and UVA Encompass Health Rehabilitation Hospital

Anything with a patient's history, therapy notes, or plan of care headed to UVA Encompass Health Rehabilitation Hospital is protected data under HIPAA. Encryption in transit and a compliant provider are what keep the transmission within the rules. Send FAX Mail encrypts pages in transit and includes HIPAA from the $39.99/month Professional plan, a safer route for rehabilitation records going to UVA Encompass Health Rehabilitation Hospital than a shared machine.

Faxing to UVA Encompass Health Rehabilitation Hospital — FAQ

A functional assessment and the plan of care document where the patient starts and the therapy goals, faxed to the payer and shared with the referring team. Give UVA Encompass Health Rehabilitation Hospital the payer's authorization fax so the plan is not sent to a stale line. The goals and the intensity are what let the payer approve the stay. Send the plan and the assessment as one PDF so nothing is separated.

Yes — UVA Encompass Health Rehabilitation Hospital faxes the discharge summary, the continuing-therapy orders, and any home-health or equipment prescriptions to the next provider. Confirm the provider's fax so the orders are not sent to a stale line. A complete summary means the next provider is not guessing about the stay. Ask UVA Encompass Health Rehabilitation Hospital to address the cover sheet to the receiving provider.

UVA Encompass Health Rehabilitation Hospital faxes the medical-necessity documentation to the payer, then coordinates with the referring case manager. Name the patient, the diagnosis, and the referring hospital so the authorization is matched. The diagnosis and the plan are what let the payer approve the stay. Send the packet and its documentation as one PDF so nothing is separated.

Every page should carry the patient's name and the referring case manager or diagnosis. Note the target — records, admissions, or the coordinator — on the cover sheet. A delivery confirmation then tells you the fax reached UVA Encompass Health Rehabilitation Hospital. The identifiers matter as much as the records themselves.

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