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UW Health University Hospital Fax Number — Reach the Right Department

Faxing UW Health University Hospital starts with a fact that trips people up: the hospital routes documents to separate department lines, not a single number. Located in Madison, Wisconsin, UW Health University Hospital is part of UW Health and a teaching hospital that cares for patients throughout the upper Midwest. Health Information Management is not the same line as a referral, so identifying the destination is what gets the paperwork where it belongs.

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UW Health University Hospital Fax Number

Confirm the line with UW Health University Hospital's HIM office before sending, since teaching-hospital departments each keep their own

Hours: The Health Information Management office generally runs Monday-Friday during business hours; the emergency department accepts clinical faxes 24/7.

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What You Can Fax to UW Health University Hospital

  • Release-of-information authorizations
  • Insurance pre-authorization requests
  • Specialist consultation notes
  • Physician referral forms
  • Lab and imaging results
Tip: Label each page with the patient's name, date of birth, and record number — those three identifiers are what staff use to match a chart at UW Health University Hospital. Address the cover sheet to the physician referral office or the exact team you are reaching, and include a number where staff can reach you. Send everything in one PDF rather than several faxes, and keep the confirmation for your records.

Finding the right office to fax at UW Health University Hospital

Like most of its peers, UW Health University Hospital splits incoming faxes across separate offices. Each office — Health Information Management, referral intake, prior authorization — publishes its own line. Match the document to the office and you skip the guesswork entirely.

How to find UW Health University Hospital's current fax number

The right number for UW Health University Hospital depends entirely on which office should receive the document. Use UW Health University Hospital's release-of-information request form, which names where to send the authorization. That one confirmation call is what keeps the documents out of the wrong queue.

Faxing PHI to UW Health University Hospital the compliant way

The risk with records bound for UW Health University Hospital is not the fax itself but an unsecured tool. Encryption in transit and a compliant provider are what keep the transmission within the rules. On Send FAX Mail, HIPAA coverage is included from the $39.99/month Professional tier up, and every page to UW Health University Hospital is encrypted in transit with a delivery confirmation.

Faxing to UW Health University Hospital — FAQ

The right number depends on which office should receive the document. The referring provider's office often already has the correct UW Health University Hospital fax on file. Keep the working number with the patient's file for next time. Skip the stale listing and confirm the line at the source.

Not one central number. The line for Health Information Management is separate from the one for referrals. Verify the current fax for the physician referral office or your target department first. Keep the confirmed number with the patient's file so you are not searching next time.

Put the patient's full name, date of birth, and medical record number on every page. Note the target office — Health Information Management, a clinic, or prior authorization — on the cover sheet. A delivery confirmation then tells you the fax reached UW Health University Hospital. Complete, legible identifiers are what move the request fastest.

Incoming faxes to UW Health University Hospital are never turned away by the hour, but processing is not always immediate. The offices that handle referrals and records keep standard weekday hours. Send routine requests early in the day for same-day handling; emergencies are actioned immediately. Plan routine requests for a weekday morning when the office is fully staffed.

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