UPMC Passavant Fax Number — Reach the Right Department
If you are looking for one fax number that reaches all of UPMC Passavant, there isn't one — and this page explains how to fax the office you actually need. UPMC Passavant, a community hospital in Pittsburgh, Pennsylvania, is part of UPMC and takes in clinical documents by fax every day. Medical records is not the same line as a referral, so identifying the destination is what gets the paperwork where it belongs.
UPMC Passavant Fax Number
Confirm the right fax with the UPMC Passavant department handling your request
Hours: Administrative offices are open weekdays; clinical and emergency faxes are handled around the clock.
Send a Fax NowWhat You Can Fax to UPMC Passavant
- Prescription and renewal requests
- Release-of-information authorizations
- Insurance authorization requests
- Medical records and patient history
- Admission and registration paperwork
One hospital, many fax lines at UPMC Passavant
UPMC Passavant does not run a single hospital-wide fax line. One line reaches medical records, while referrals and prior authorization each answer another. So the first step is naming the office you actually need before you send.
Getting the working fax line for UPMC Passavant
Because UPMC Passavant routes faxes by office, the number you need is the one the receiving team publishes. Call the UPMC Passavant main line and ask for medical records or the clinic you are reaching. A quick verification beats faxing sensitive pages to a number that has moved.
HIPAA and your fax to UPMC Passavant
Because these documents hold health information, the transport to UPMC Passavant has to be compliant. HIPAA permits faxing PHI over a compliant, encrypted service — not a shared office machine or a free app. With Send FAX Mail you send from your phone or computer over a HIPAA-compliant, encrypted connection — Professional is $39.99/month and Business $79.99/month — appropriate for charts sent to UPMC Passavant.
Faxing to UPMC Passavant — FAQ
Every page should carry the patient's full name, date of birth, and record number. Note the target office — medical records, a clinic, or prior authorization — on the cover sheet. Send it as one combined PDF so the pages stay in order. Complete, legible identifiers are what move the request fastest.
Incoming faxes to UPMC Passavant are never turned away by the hour, but processing is not always immediate. Processing at medical records generally runs Monday through Friday during business hours. A records request sent overnight is picked up the next business day, while urgent items go straight to the units. Plan routine requests for a weekday morning when the office is fully staffed.
Faxing records to UPMC Passavant is fine under HIPAA as long as the service is compliant. The risk is not the fax itself but an unsecured tool, so a free app or a public machine will not do. Send FAX Mail covers HIPAA on the Professional ($39.99/month) and Business ($79.99/month) plans for documents going to UPMC Passavant. The safeguard is the service you use, not the act of faxing.
Get it from the office that will receive the document rather than an old listing. The referring provider's office often already has the correct UPMC Passavant fax on file. Keep the working number with the patient's file for next time. Skip the stale listing and confirm the line at the source.
Submit a signed release-of-information form to the medical records office. Ask UPMC Passavant where the completed form should go. They release the copies to you or your named recipient after processing. A brief call ahead helps staff watch for a time-sensitive fax. That keeps the request moving without a second round trip.
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