The Visitation Birth and Family Wellness Center Fax Number — Lab and Ultrasound Results
The first-trimester labs, the group B strep culture, and the anatomy scan all come to The Visitation Birth and Family Wellness Center by fax — this guide covers sending and filing them cleanly. The Visitation Birth and Family Wellness Center, a birth and wellness center in Elizabethtown, Kentucky, sends and receives prenatal records, results, and transfers by fax every day. Because a lab or ultrasound result is protected health information, this guide covers both where to send it and how to keep the transmission compliant.
The Visitation Birth and Family Wellness Center Fax Number
Confirm the fax with The Visitation Birth and Family Wellness Center; the records line may differ from the clinical or billing desk
Hours: A birth center holds prenatal visits during weekday clinic hours while a midwife is on call around the clock for labor, so the front desk receives a fax during business hours and the records staff who process release requests work a narrower window.
Send a Fax NowWhat You Can Fax to The Visitation Birth and Family Wellness Center
- Prior birth records reviewed for a VBAC candidate planning a trial of labor
- Prenatal records transferred in when a client establishes care from a prior OB or provider
- The newborn record and state newborn screen results sent to the baby's pediatrician
- A signed release of information for a copy of the prenatal or wellness record
- A dating or anatomy ultrasound report from the imaging center
Prenatal testing and the faxes at The Visitation Birth and Family Wellness Center
Most inbound clinical faxes to The Visitation Birth and Family Wellness Center are results: prenatal labs from the lab and a dating or anatomy ultrasound report from the imaging center, filed against the client's chart. Send the full report so the value and its reference range arrive together. Flag an abnormal result on the cover sheet so it is not treated as routine.
When a client transfers care to The Visitation Birth and Family Wellness Center
Because a pregnancy is dated and tracked from the first visit, The Visitation Birth and Family Wellness Center receives faxed prenatal records — the LMP or dating, the labs to date, and any ultrasound — when a client transfers in. Include the ultrasound reports and any problem list so The Visitation Birth and Family Wellness Center has the complete picture from the first visit. Put the client's name and due date on every page so the record is matched.
Protected health information and The Visitation Birth and Family Wellness Center
Faxing PHI to The Visitation Birth and Family Wellness Center is allowed, but the service you use has to protect it. The rules turn on using a secure, compliant service rather than a public or ad-supported one. On Send FAX Mail, HIPAA coverage is included from the $39.99/month Professional tier up, and every page to The Visitation Birth and Family Wellness Center is encrypted in transit with a delivery confirmation.
Faxing to The Visitation Birth and Family Wellness Center — FAQ
The current line comes from The Visitation Birth and Family Wellness Center directly. Check The Visitation Birth and Family Wellness Center's client or referring-provider instructions, then verify the line by phone. Keep the working number with the client's file for next time. Skip the stale listing and confirm the line at the source.
Send a signed release form to the staff who manage the record at The Visitation Birth and Family Wellness Center. Ask The Visitation Birth and Family Wellness Center where the signed release should go. Name the records and the dates of care so staff can pull them without a follow-up. Once processed, The Visitation Birth and Family Wellness Center releases the records to you or the party you named.
Often just one office line, though a busier center may split records and the billing desk onto separate lines. A prenatal transfer and a records request can land with different staff at The Visitation Birth and Family Wellness Center. Verify the working fax with The Visitation Birth and Family Wellness Center first, since an office's numbers change. Keep the confirmed number with the client's file so you are not searching next time.
Yes — a prior OB or provider regularly faxes the prenatal chart to The Visitation Birth and Family Wellness Center with the dating, the labs, and any ultrasound so the midwife can continue care. Name the client and the due date so the record is matched on arrival. The sending office's contact details let The Visitation Birth and Family Wellness Center follow up without a second request. A quick call confirms The Visitation Birth and Family Wellness Center received the record if a visit is coming up.
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