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The Village for Families and Children Fax Number — Refer Someone for Treatment

A referral to The Village for Families and Children routes to its admissions and intake team, and the right fax depends on that. The Village for Families and Children is a community behavioral-health center based in Hartford, Connecticut, serving people across southern New England. Since an admissions packet is PHI and may hold Part 2-protected records, this page covers the right destination team and a compliant way to send it.

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The Village for Families and Children Fax Number

Call The Village for Families and Children's intake or access line and ask for its current fax before you send anything

Hours: Documents can arrive any time; The Village for Families and Children processes routine records Monday through Friday and flags an urgent intake to the program.

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What You Can Fax to The Village for Families and Children

  • Medication-management and coordination notes
  • Crisis-assessment and safety-plan documents
  • Coordination records with primary care and hospitals
  • Referrals for counseling, psychiatry, and addiction services
  • Intake and access referral packets
Tip: Put the person's full name, date of birth, and any case or record number on every page so The Village for Families and Children can match documents that get separated during intake. Name the receiving team — the intake and access team or the medical-records and release-of-information office — on the cover sheet, and add your callback number. Send multi-page records as one PDF, attach the right consent, and keep the confirmation as proof the pages arrived at The Village for Families and Children.

Sending an admissions packet to The Village for Families and Children

Referrals into The Village for Families and Children are received by the intake and access team, which handles the first call for care. Group the clinical summary, the consent, and the coverage details into one packet rather than several faxes. Confirm the current admissions fax with The Village for Families and Children before you send, and ask whether it prefers its intake portal.

Coordinating behavioral and SUD care with The Village for Families and Children

Sending a referral to The Village for Families and Children means the access team screens the request and connects the person to a program. The access team reviews the request and the consent before scheduling an intake. Ask whether The Village for Families and Children accepts the referral by fax or through a secure intake portal.

HIPAA, 42 CFR Part 2, and your fax to The Village for Families and Children

Treatment records, referrals, and consents carry protected health information, so how you fax them to The Village for Families and Children matters. Keeping the pages encrypted from your device to the receiving line is the practical test of a compliant send. Send FAX Mail encrypts pages in transit and keeps a confirmation of delivery — a safer route to The Village for Families and Children than a public machine, from $12.99/month.

Faxing to The Village for Families and Children — FAQ

At minimum, the person's name, date of birth, and case or record number belong on each page. State the specific The Village for Families and Children team the fax is for on the cover sheet. Send it as one combined PDF so the pages stay in order. A missing identifier is the usual reason a fax sits in a queue at The Village for Families and Children.

You can send to The Village for Families and Children any time, though routine paperwork is worked during business hours. Routine records and benefits are staffed on weekdays; intake may be available longer. Little routine paperwork is processed on weekends or holidays. Flag anything time-sensitive on the cover sheet so it is not treated as routine.

Yes, when the channel is secure. An unsecured app is the real risk; the transport for these records is what has to be secure. On Send FAX Mail you send from your phone or computer over an encrypted connection — safer for records to The Village for Families and Children than a public machine. The safeguard is the service you use, not the act of faxing.

A number copied from a search result may be the wrong desk; The Village for Families and Children has the current one. Reach The Village for Families and Children by phone and confirm the fax the specific team uses today. Keep the working number with the case file for next time. The team that receives the fax is the authority on its own number.

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