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The Rehabilitation Hospital of Montana Fax Number — Send a Rehab Referral and Pre-Admission Screening

The Rehabilitation Hospital of Montana accepts patients by transfer from an acute hospital, and that pre-admission screening — the history, the notes, and the therapy needs — is faxed to intake; here is how to get it to the right desk, securely. Located in Billings, Montana, The Rehabilitation Hospital of Montana is a post-surgical rehabilitation hospital serving post-surgical patients transferring from an acute hospital and their case managers in the northern Rockies. Because a referral carries protected health information, this guide covers both where to send it and how to keep the transmission compliant.

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The Rehabilitation Hospital of Montana Fax Number

Call The Rehabilitation Hospital of Montana and ask which line receives post-surgical referrals

Hours: A fax to a rehab hospital lands whenever you send it because the units are staffed overnight, but an authorization packet or a records release sent after hours is picked up the next business day.

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What You Can Fax to The Rehabilitation Hospital of Montana

  • A home-health, outpatient-therapy, or durable-medical-equipment order at discharge
  • The surgeon's post-operative orders and any restrictions
  • A progress update back to the operating surgeon
  • A signed release for a copy of the rehabilitation record
  • The operative report and orthopedic H&P for the admission decision
Tip: Every page should carry the patient's name and the referring case manager so nothing is orphaned at The Rehabilitation Hospital of Montana. Address the cover sheet to the exact staff you are reaching at The Rehabilitation Hospital of Montana, and include a number where they can reach you. Send everything in one PDF rather than several faxes, and keep the confirmation for your records.

Sending a pre-admission screening to The Rehabilitation Hospital of Montana

The first document into The Rehabilitation Hospital of Montana is usually a pre-admission screening packet from a hospital case manager, faxed with the acute record so the rehabilitation physician can assess whether the patient can tolerate intensive therapy. Attach the imaging, the operative report, and the acute course so the rehabilitation physician can judge appropriateness. Put the patient's identifiers and the referring case manager on every page.

The functional assessment and rehab goals at The Rehabilitation Hospital of Montana

Because an inpatient rehabilitation stay must show the patient needs and can participate in intensive therapy, The Rehabilitation Hospital of Montana faxes the physician plan of care and the functional assessment to establish medical necessity. Send the plan of care and the functional assessment together so the record is complete. Put the patient's identifiers and the diagnosis on every page.

Sending referral and rehab records to The Rehabilitation Hospital of Montana without cutting corners

Anything with a patient's history, therapy notes, or plan of care headed to The Rehabilitation Hospital of Montana is protected data under HIPAA. The rules turn on using a secure, compliant service rather than a public or ad-supported one. Send FAX Mail's Professional plan ($39.99/month) and Business plan ($79.99/month) both include HIPAA coverage and encryption for documents bound for The Rehabilitation Hospital of Montana.

Faxing to The Rehabilitation Hospital of Montana — FAQ

Yes, and the summary usually goes to home health, a nursing facility, or the primary-care office at discharge. Confirm the provider's fax so the orders are not sent to a stale line. The summary states the functional gains, the medications, and the follow-up plan so the provider can continue care. Ask The Rehabilitation Hospital of Montana to address the cover sheet to the receiving provider.

A rehab admission at The Rehabilitation Hospital of Montana is not covered until medical necessity is established, and the authorization packet is faxed to the payer. Name the patient, the diagnosis, and the referring hospital so the authorization is matched. The packet names the diagnosis, the plan of care, and the functional deficits that justify the stay. Send the packet and its documentation as one PDF so nothing is separated.

At minimum, the patient's name, date of birth, and the referring case manager belong on each page. Note the target — records, admissions, or the coordinator — on the cover sheet. Attach the signed release or authorization when the fax is a records request or an authorization packet. The identifiers matter as much as the records themselves.

You can send to The Rehabilitation Hospital of Montana any time the machine is on, and the units are staffed overnight; referrals and authorizations are worked on business days. The nursing units are staffed continuously at an inpatient hospital. Send routine referral and records faxes during weekday hours so they are worked promptly. Expect same-day handling for a referral sent during business hours.

Because The Rehabilitation Hospital of Montana rehabilitates post-surgical patients, the operative report and the mobility plan of care are faxed to support the stay. Ask The Rehabilitation Hospital of Montana which line handles post-surgical referrals. Include the patient's identifiers and the diagnosis on every page. A brief call ahead helps staff watch for a time-sensitive fax. That keeps the admission moving without a second round trip.

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