Gentle Harbor Midwifery Fax Number — Newborn Records and Screens
Sending a newborn record or the state newborn screen from Gentle Harbor Midwifery to a pediatrician? After a birth, the baby's record and screening results go to the medical home — this page shows how. Gentle Harbor Midwifery, a midwifery practice in Benton Harbor, Michigan, sends and receives prenatal records, results, and transfers by fax every day. Because a newborn's records are protected health information, this guide covers both where to send them and how to keep the transmission compliant.
Gentle Harbor Midwifery Fax Number
Check with Gentle Harbor Midwifery's front desk, which can route you to records, the midwife, or billing
Hours: Because a birth center schedules daytime prenatal appointments and attends births whenever labor begins, someone is usually at the front desk during posted hours to take an incoming fax, though records and insurance paperwork moves during regular office hours.
Send a Fax NowWhat You Can Fax to Gentle Harbor Midwifery
- A signed release of information for a copy of the midwifery record
- Prenatal lab and GBS culture results returned from the lab into the chart
- Prior op reports and birth records reviewed for a VBAC client considering a trial of labor
- A postpartum note sent to the client's primary care provider
- A transfer-of-care note to an OB or hospital when a client risks out of midwifery care
After a birth: newborn records at Gentle Harbor Midwifery
A birth center like Gentle Harbor Midwifery faxes the newborn's record, the metabolic (heel-stick) screen, the hearing screen, and the CCHD result to the pediatrician who takes over the baby's care. Include the metabolic screen, the hearing screen, and the CCHD result so the first well-baby visit has them. Confirm the pediatrician's fax before Gentle Harbor Midwifery sends the newborn record.
The prenatal transfer Gentle Harbor Midwifery receives
Because a pregnancy is dated and tracked from the first visit, Gentle Harbor Midwifery receives faxed prenatal records — the LMP or dating, the labs to date, and any ultrasound — when a client transfers in. Include the ultrasound reports and any problem list so Gentle Harbor Midwifery has the complete picture from the first visit. Put the client's name and due date on every page so the record is matched.
Protected health information and Gentle Harbor Midwifery
Because these documents hold health information about a mother and baby, the transport to Gentle Harbor Midwifery has to be compliant. A machine in a shared space cannot promise the confidentiality the rules expect. Send FAX Mail includes HIPAA and encryption starting at $39.99/month, so PHI headed to Gentle Harbor Midwifery travels over a compliant channel instead of a shared machine.
Faxing to Gentle Harbor Midwifery — FAQ
Yes — a prior OB or provider regularly faxes the prenatal chart to Gentle Harbor Midwifery with the dating, the labs, and any ultrasound so the midwife can continue care. Give the sending office Gentle Harbor Midwifery's current records fax so the chart is not sent to a stale line. Nothing about the pregnancy is lost between offices when the record is complete. Keep the confirmation until the transfer is acknowledged.
Whether it is a non-emergent risk-out or an intrapartum transfer, Gentle Harbor Midwifery faxes the record to the office taking over care. Give Gentle Harbor Midwifery the correct fax for the collaborating physician or hospital so the packet reaches the right service. A clean hand-off keeps care safe when it moves to a higher level. Keep the confirmation until the transfer is acknowledged.
A birth center like Gentle Harbor Midwifery routinely faxes the newborn's record and the state screening results to the pediatrician who takes over care. Providing the doctor's office fax speeds the newborn record to the right chart. Nothing about the birth is lost between offices when the record is sent. Keep the confirmation until the record is acknowledged.
Put the client's full name and date of birth on every page. State the specific staff the fax is for on the cover sheet. With identifiers and destination clear, nothing gets misrouted. A missing identifier is the usual reason a fax sits in a queue at Gentle Harbor Midwifery.
Whether it is a consult, a risk-out, or the newborn hand-off, Gentle Harbor Midwifery moves the record by fax to the office that needs it. Confirm the collaborating physician's fax with Gentle Harbor Midwifery before sending. Include the client identifiers and the reason for the consult on every page. A brief call ahead helps staff watch for a time-sensitive fax. It is a small step that saves a follow-up call later.
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