SendFAXMail

Gateway Springs Health Campus Fax Number — Send Medical Records and Release Requests

Faxing resident history to Gateway Springs Health Campus means reaching the records team that manages files — this page shows how, securely. As part of Trilogy Health Services, Gateway Springs Health Campus in Hamilton, Ohio receives faxed orders, records, and transfer packets for residents across the Midwest. Because a resident's chart is protected health information, this guide covers both where to send it and how to keep the transmission compliant.

Encrypted in transit (TLS)
HIPAA BAA included
US-based fax numbers
No activation fees
No contracts
7-day free trial

Gateway Springs Health Campus Fax Number

Reach the Gateway Springs Health Campus office that owns your request and confirm its fax before sending

Hours: Administrative offices are open weekdays; physician orders and transfer faxes reach the nursing station overnight and on weekends.

Send a Fax Now

What You Can Fax to Gateway Springs Health Campus

  • PASRR screening and Medicaid eligibility forms
  • Physician orders and telephone-order signatures
  • Therapy evaluation and progress notes
  • Central admissions and insurance paperwork
  • Release-of-information (ROI) authorizations
Tip: Mark all pages with the resident identifiers (name, date of birth, record number) that Gateway Springs Health Campus needs to reconnect a split record. Direct the cover sheet to medical records or the office handling the request, with a callback number for questions. Group the pages into a single fax and hold onto the confirmation in case you need to prove it arrived.

Getting a resident's chart to or from Gateway Springs Health Campus

Release of information at Gateway Springs Health Campus runs through a dedicated records office on a signed authorization. Staff confirm the resident identifiers on the authorization before releasing anything. Include a callback number so staff can reach you with a question.

The cover sheet that gets your fax routed at Gateway Springs Health Campus

The cover sheet does the routing work once a fax reaches Gateway Springs Health Campus. Attach the signed ROI authorization when the fax is a records request. A delivery confirmation then tells you the pages reached Gateway Springs Health Campus.

Sending resident charts to Gateway Springs Health Campus without cutting corners

Because these documents hold health information, the transport to Gateway Springs Health Campus has to be compliant. HIPAA permits faxing PHI over a compliant, encrypted service — not a shared office machine or a free app. Send FAX Mail's Professional plan ($39.99/month) and Business plan ($79.99/month) both include HIPAA coverage and encryption for documents bound for Gateway Springs Health Campus.

Faxing to Gateway Springs Health Campus — FAQ

Ask the specific Gateway Springs Health Campus office for its working fax before you send. Check Gateway Springs Health Campus's admissions or medical-records page, then verify the line by phone. That one verification keeps sensitive pages out of the wrong queue. A confirmed line beats a guessed one on documents this sensitive.

Submit a signed release-of-information authorization to medical records at Gateway Springs Health Campus. Ask Gateway Springs Health Campus where the signed release should go. Include the resident's name, date of birth, and the record types and date range. The records move once the office verifies the authorization.

No. Documents go to different fax lines at Gateway Springs Health Campus depending on the office. The line for medical records is separate from the one for admissions. Ask for the office you actually need to get the right number. Which line is right depends on the office, not the facility as a whole.

Every page should carry the resident's full name, date of birth, and record number. Direct the cover sheet to the correct Gateway Springs Health Campus office and include a number staff can call. That routing detail is what lets Gateway Springs Health Campus reconnect the documents if they separate. The identifiers matter as much as the records themselves.

Need to fax Gateway Springs Health Campus?

Upload your document and send in under a minute. No fax machine needed.

7-day free trial · No credit card required