Gateway Rehabilitation Hospital Fax Number — Send a Rehab Referral and Pre-Admission Screening
Gateway Rehabilitation Hospital accepts patients by transfer from an acute hospital, and that pre-admission screening — the history, the notes, and the therapy needs — is faxed to intake; here is how to get it to the right desk, securely. Gateway Rehabilitation Hospital, a neurorehabilitation hospital in Florence, Kentucky, sends referrals, plans of care, and discharge summaries by fax every day. Because a referral carries protected health information, this guide covers both where to send it and how to keep the transmission compliant.
Gateway Rehabilitation Hospital Fax Number
Confirm the fax with Gateway Rehabilitation Hospital; the pre-admission line may differ from the front desk
Hours: A fax to a rehab hospital lands whenever you send it because the units are staffed overnight, but an authorization packet or a records release sent after hours is picked up the next business day.
Send a Fax NowWhat You Can Fax to Gateway Rehabilitation Hospital
- A discharge summary and continuing-therapy orders to the next provider
- A prior-authorization request with the plan of care documenting the intensive-therapy requirement
- The operative or acute discharge summary from the transferring hospital
- A functional assessment covering mobility, self-care, and cognition
- A referral and pre-admission screening for a stroke, brain-injury, or spinal-cord-injury patient
New-admission referrals at Gateway Rehabilitation Hospital
Most patients reach Gateway Rehabilitation Hospital by transfer from an acute hospital, and that referral — the H&P, the imaging, and the case manager's summary — is faxed in so the pre-admission team can screen it before an admission is offered. Name the patient, the referring hospital and case manager, and the diagnosis on every page so the pre-admission team can match it to the screening. Confirm the pre-admission fax with Gateway Rehabilitation Hospital before you send the screening packet.
The plan of care and functional assessment at Gateway Rehabilitation Hospital
Because an inpatient rehabilitation stay must show the patient needs and can participate in intensive therapy, Gateway Rehabilitation Hospital faxes the physician plan of care and the functional assessment to establish medical necessity. Confirm whether the plan goes to the payer's authorization team or the referring case manager before sending. Send the plan of care and the assessment as one PDF so the documents stay together.
Keeping rehab records to Gateway Rehabilitation Hospital HIPAA-compliant
Anything with a patient's history, therapy notes, or plan of care headed to Gateway Rehabilitation Hospital is protected data under HIPAA. Encryption in transit and a compliant provider are what keep the transmission within the rules. On Send FAX Mail, HIPAA coverage is included from the $39.99/month Professional tier up, and every page to Gateway Rehabilitation Hospital is encrypted in transit with a delivery confirmation.
Faxing to Gateway Rehabilitation Hospital — FAQ
Yes, and the summary usually goes to home health, a nursing facility, or the primary-care office at discharge. Providing the next provider speeds the summary to the right desk. Clear continuing-care orders are what let the next provider pick up the plan. Put the patient's identifiers on every page.
A rehab admission at Gateway Rehabilitation Hospital is not covered until medical necessity is established, and the authorization packet is faxed to the payer. Confirm the insurer's fax so the packet lands correctly. The authorization and its documentation belong together so the payer is not chasing pages. Put the patient's identifiers and the diagnosis on every page.
At minimum, the patient's name, date of birth, and the referring case manager belong on each page. Direct the cover sheet to the correct Gateway Rehabilitation Hospital desk and include a number staff can call. Send it as one combined PDF so the pages and the plan of care stay in order. Check the details once before you send so nothing bounces back.
Faxes reach Gateway Rehabilitation Hospital whenever you send them because the clinical units are staffed continuously, though authorization and records work follows a business-day schedule. A rehabilitation hospital keeps its units staffed at all times. Send anything routine early in the day so it does not wait over a closed office. Routine copies follow the office's normal queue.
For a stroke, brain-injury, or spinal-cord patient, Gateway Rehabilitation Hospital takes the pre-admission screening with the neurology or trauma H&P, faxes the plan of care with cognitive and mobility goals to the payer, and faxes the discharge summary to outpatient therapy. Ask Gateway Rehabilitation Hospital which line handles stroke and brain-injury referrals. Keep the confirmation for the chart. Keep the transmission confirmation in case you need to show it went through. It is a small step that saves a follow-up call later.
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