How to Fax a Medical Records Release to NYU Langone
NYU Langone Health releases a patient's chart against a signed HIPAA authorization, and its Health Information Management team accepts that authorization by fax. This guide covers the identifiers the release must carry, how to confirm the current HIM fax number rather than trusting an old one, and how a faxed request stacks up against a self-service request in the MyChart portal. A complete, signed release is what keeps the request from being returned for a missing field.
Does NYU Langone accept a fax?
Yes — NYU Langone Health accepts a signed authorization by fax as one channel for requesting medical records, routed to its Health Information Management team. A high-contrast PDF of the completed release lands as a fixed page the staff can match to the patient's chart and begin fulfilling.
Finding the official fax number
Confirm where a signed authorization should be faxed on NYU Langone's request-your-medical-records or Health Information Management page, or use the fax number printed on NYU Langone's authorization form. Re-check it before each send, since a records release carries protected health information and must reach the correct HIM office.
What to include on every page
- The patient's full name and date of birth as they appear in the NYU Langone record
- The records requested and the exact date range they cover
- The name and address of the person or organization to receive the records
- The patient's signature and the date the authorization was signed
How to fax Medical Records Release Authorization (HIPAA Authorization Form) to NYU Langone
- 1Complete the HIPAA authorization with the patient's identifiers, records, date range, and recipient
- 2Have the patient or legal representative sign and date the release
- 3Confirm NYU Langone's current Health Information Management fax number
- 4Save the signed authorization as a clear, readable PDF
- 5Sign in to Send FAX Mail, upload the PDF, enter the confirmed fax number, and send
- 6Keep the dated confirmation as your record of the submission
Confirming it arrived
Every send through Send FAX Mail returns a timestamped confirmation the moment the release reaches NYU Langone's fax line — file it with the signed form. If the records don't arrive on schedule, contact the Health Information Management team and use that confirmation to show when your authorization was received.
What’s current · as of July 2026
- HIPAA large-breach reporting threshold
- 500+ individuals — reported to HHS OCR without unreasonable delay Source: HHS Office for Civil Rights
- HIPAA documentation retention period
- 6 years from creation or last-effective date Source: HHS — HIPAA Administrative Requirements (45 CFR 164.316)
Recent updates
Federal interoperability rules keep pushing healthcare past the fax machine
CMS has advanced a series of interoperability rules that press hospitals, payers, and providers toward electronic data exchange and standardized claims attachments. The direction of travel is clear: paper and analog fax workflows are being replaced by digital transmission that carries an auditable record — which is exactly what a cloud fax with delivery confirmation provides for offices not yet on a full EHR pipeline.
CMS →Healthcare breach reporting keeps document handling under scrutiny
Ongoing reporting on HIPAA breaches and OCR settlements underscores how much scrutiny falls on how medical documents are stored, sent, and received. Sending records through a controlled, access-logged channel rather than an unmanaged machine reduces the mishandling risks that show up repeatedly in breach analyses.
HIPAA Journal →HHS OCR continues enforcing HIPAA safeguards on how PHI is transmitted
The HHS Office for Civil Rights enforces the HIPAA Security Rule's requirement that covered entities apply administrative, physical, and technical safeguards to protected health information in transit. Faxing PHI is permitted, but the sending practice is responsible for confirming the destination and controlling access — the reason healthcare senders favor a channel that logs each transmission and its recipient.
HHS Office for Civil Rights →
Faxing Medical Records Release Authorization (HIPAA Authorization Form) to NYU Langone — FAQ
NYU Langone Health accepts a signed authorization by fax as one channel for requesting medical records, routed to its Health Information Management team. A high-contrast PDF of the completed release lands as a fixed page they can match to the patient's chart before fulfilling the request.
It depends on who needs the records. NYU Langone's MyChart portal covers many self-service record requests for patients directly, whereas a faxed signed authorization is the path when a third party is requesting or when the portal can't produce the specific records you need.
Once the HIM staff have a complete, signed authorization, fulfillment runs on their processing schedule and varies with the size and type of records requested. Submitting a precise date range up front helps them turn it around without coming back to you for clarification.
Each send through Send FAX Mail returns a timestamped confirmation the moment the release reaches NYU Langone's fax line. Filing that with the signed form records your submission date, which is useful if a deadline for producing the records is ever questioned.
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