Online Fax for Event Planners, Venues & Catering Companies
Event planners coordinate venue contracts, vendor agreements, event insurance certificates, and catering contracts with multiple parties simultaneously under tight event timelines. A venue that cannot produce an event insurance certificate before the event date risks cancellation.
Common Documents
Compliance
Event planners must comply with local permit requirements for public events, fire marshal capacity regulations, and liquor liability requirements for events serving alcohol. Event insurance certificates must verify appropriate coverage before the event. Send FAX Mail's documented transmission records support event compliance documentation for permit filing evidence and insurance verification.
Starter
- 600 fax pages per month
- 1 dedicated fax number
- Send & receive faxes
- Fax to email delivery
- Fax history & downloads
- No per-page overage charges
Professional
- 2,000 fax pages per month
- 3 dedicated fax numbers
- HIPAA compliance + self-serve BAA
- Sign documents before sending
- Priority delivery
- No per-page overage charges
Business
- 5,000 fax pages per month
- 5 dedicated fax numbers
- HIPAA compliance + self-serve BAA
- Public API & webhooks
- Audit logs
- Team roles & permissions
- Priority support
Enterprise
- 8,000 fax pages per month
- 10 dedicated fax numbers
- Everything in Business
- Public API & signed webhooks
- Dedicated support
- Custom integrations
No per-page overage. No activation fees. No contracts. Cancel anytime.
Every plan includes US & Canada faxing up to your monthly page limit. You can also fax internationally — international pages simply count for more toward that limit (the amount varies by country). No surprise charges: reaching your limit prompts an upgrade, never a per-page bill.
Event Planning Fax — FAQ
Yes. Send FAX Mail's broadcast fax transmits the same event agreement or insurance requirement to multiple vendor fax numbers simultaneously — far more efficient than faxing each vendor separately the day before an event.
Venues can return countersigned contracts to your dedicated inbound fax number. The executed contract arrives in your email and archive immediately, accessible from any device.
The Pro plan at $39.99/month covers 2,000 pages for event planners managing multiple simultaneous events. The Business plan at $79.99/month supports teams with multiple planners coordinating different events.
Why this matters
The HIPAA Security Rule requires technical safeguards to protect electronic protected health information when it is transmitted over a network.
Source: U.S. HHS — 45 CFR § 164.312(e)(1)Modernize your event planning fax workflow
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