Online Fax for Hotels, Restaurants & Event Venues
The hospitality industry moves at the speed of reservations and events — group booking contracts must be executed quickly, vendor service agreements need to reach suppliers before the weekend event, and health department permits must be filed before inspection. Many hotel chains, catering operations, and event venues rely on fax for large group contracts, vendor agreements, and regulatory correspondence because their counterparties — from corporate travel managers to health department inspectors — still expect it.
Why Hospitality professionals choose Send FAX Mail
The hospitality industry moves at the speed of reservations and events — group booking contracts must be executed quickly, vendor service agreements need to reach suppliers before the weekend event, and health department permits must be filed before inspection. Many hotel chains, catering operations, and event venues rely on fax for large group contracts, vendor agreements, and regulatory correspondence because their counterparties — from corporate travel managers to health department inspectors — still expect it. Send FAX Mail gives hospitality operations a cloud fax platform that works from the front desk, the catering office, or the banquet manager's phone, keeping contracts and compliance documents moving without a physical fax machine.
Common pain points
- Group booking contracts require rapid signature and return that delays of office-bound fax machines undermine
- Health department permit applications and inspection correspondence require timely documented submissions
- Event catering and venue contracts must be executed and transmitted quickly before clients reconsider commitments
- Food supplier agreements and liquor license applications involve regulatory agencies that require faxed originals
- Hotel properties in different locations cannot share a single fax machine and struggle to coordinate documentation centrally
How Send FAX Mail solves them
- Mobile access lets sales and catering managers fax group contracts from anywhere — even from a client site tour
- Timestamped delivery confirmations document health permit submissions and liquor license applications
- Cloud archive stores all vendor agreements, event contracts, and health inspection correspondence by property
- Inbound fax inbox receives contracts from corporate travel managers and tour operators at any hour
- Flat monthly pricing from $12.99 avoids billing spikes during peak events season with high contract volumes
Common use cases
Transmitting group booking contracts and event agreements to corporate clients and travel managers
Filing health department permit applications, food handler certifications, and inspection responses
Sending liquor license applications and renewals to state alcohol beverage control boards
Exchanging food supplier agreements, catering contracts, and entertainment agreements with vendors
Receiving inbound faxes from event planners, tour operators, and corporate travel coordinators
Coordinating vendor service contracts and health inspection reports across multiple hotel properties
Compliance
Hospitality businesses must comply with ADA accessibility requirements, state and local health department regulations for food service operations, and liquor control board requirements for establishments serving alcohol. Health inspection reports, food handler certifications, and liquor license renewals require documented submissions to regulatory agencies. Send FAX Mail's transmission logs support regulatory compliance documentation for health department and liquor board examinations, while our searchable archive helps property managers locate specific inspection reports and permit filings during renewal cycles.
Pricing for Hospitality
Starter
- 600 fax pages per month
- 1 dedicated fax number
- Send & receive faxes
- Fax to email delivery
- Fax history & downloads
- No per-page overage charges
Professional
- 2,000 fax pages per month
- 3 dedicated fax numbers
- HIPAA compliance + self-serve BAA
- Sign documents before sending
- Priority delivery
- No per-page overage charges
Business
- 5,000 fax pages per month
- 5 dedicated fax numbers
- HIPAA compliance + self-serve BAA
- Public API & webhooks
- Audit logs
- Team roles & permissions
- Priority support
Enterprise
- 8,000 fax pages per month
- 10 dedicated fax numbers
- Everything in Business
- Public API & signed webhooks
- Dedicated support
- Custom integrations
No per-page overage. No activation fees. No contracts. Cancel anytime.
Hospitality Fax — FAQ
Yes. Send FAX Mail works on any iOS or Android device. A catering manager can receive a signed contract photo from a client, upload it to the app, and fax it to the hotel's contracts administrator immediately — no need to return to the office.
Send FAX Mail transmits health permit applications and compliance documents to health department fax numbers with delivery confirmation. The timestamped receipt serves as documented evidence of timely submission for permit renewal records.
Our Business plan supports multiple users and can assign different inbound fax numbers to each property. Corporate administration can access the full archive across all properties while individual properties manage their own inbound communications.
Yes. Event planners can send and receive venue contracts, catering agreements, and vendor confirmations from any device. Delivery confirmation documents when the signed contract reached the venue, reducing disputes over execution timing.
Our Business plan at $79.99/month supports multiple users across all locations with 3,000 pages — typically sufficient for a restaurant group's supplier, health department, and licensing correspondence. That's often less than one month's dedicated phone line costs for a multi-location operation.
Why this matters
The HIPAA Security Rule requires technical safeguards to protect electronic protected health information when it is transmitted over a network.
Source: U.S. HHS — 45 CFR § 164.312(e)(1)HIPAA requires covered entities to obtain satisfactory assurances — typically a Business Associate Agreement — from vendors that handle protected health information on their behalf.
Source: U.S. HHS — 45 CFR § 164.308(b)As of 2021, most U.S. non-federal acute care hospitals still used mail or fax to exchange summary-of-care records with outside organizations — 69% to send and 78% to receive.
Source: ONC Data Brief No. 64 (Jan 2023), AHA Annual Survey IT SupplementReady to modernize your hospitality fax workflow?
Plans from $12.99/month. No contracts, no activation fees, no fax machine needed.
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