HIPAA-Compliant Fax for Colorado Healthcare Providers
Colorado clinics, hospitals, and pharmacies trade an enormous volume of faxes every year for referrals, lab orders, and prescription authorizations, largely because fax connects systems that otherwise do not talk to each other. Federal HIPAA rules and the privacy standards enforced by the Colorado Department of Health both require that protected health information move securely.
Regulations & Compliance
Colorado providers have to meet federal HIPAA requirements alongside state health information privacy laws enforced by the Colorado Department of Health. The CO Board of Medical Examiners adds its own standards for clinical recordkeeping and how patient information is shared. Encrypted fax transmission with a confirmed delivery supports both sets of obligations, and the Colorado Medical Association and Colorado Hospital Association point members toward methods that produce that kind of documented trail.
Key Institutions
- • Colorado Department of Health
- • Colorado Medical Association
- • Colorado Hospital Association
- • CO Board of Medical Examiners
Healthcare Fax in Colorado — FAQ
Yes. Send FAX Mail meets federal HIPAA requirements and the state privacy standards the Colorado Department of Health enforces, encrypting faxes in transit with TLS and at rest with AES-256. A Business Associate Agreement is available for covered entities, and the HIPAA tier runs on the $79.99 a month Business plan.
Physician referrals, lab orders, prescription authorizations, prior authorization requests, and patient consent forms make up most of the volume. Fax stays in heavy use for these because it produces a documented delivery, which the workflows around the Colorado Department of Health and the CO Board of Medical Examiners depend on.
It is. Colorado recognizes fax as a valid way to transmit clinical documents, and it remains the common channel between practices, labs, and pharmacies. Each Send FAX Mail send returns a confirmation that records when the document arrived.
Plans begin at $12.99 a month for an individual provider, with HIPAA coverage and a BAA available on the $79.99 a month Business plan and the $169.99 a month Enterprise plan covering 8,000 pages for larger CO health systems. Picking your fax number is free, and there are no per-page fees — a practice that passes its monthly limit simply moves to a higher tier.
Why this matters
The HIPAA Security Rule requires technical safeguards to protect electronic protected health information when it is transmitted over a network.
Source: U.S. HHS — 45 CFR § 164.312(e)(1)HIPAA requires covered entities to obtain satisfactory assurances — typically a Business Associate Agreement — from vendors that handle protected health information on their behalf.
Source: U.S. HHS — 45 CFR § 164.308(b)As of 2021, most U.S. non-federal acute care hospitals still used mail or fax to exchange summary-of-care records with outside organizations — 69% to send and 78% to receive.
Source: ONC Data Brief No. 64 (Jan 2023), AHA Annual Survey IT SupplementStart faxing for healthcare in Colorado
Start your 7-day free trial. No credit card required.
7-day free trial · No credit card required