Coastal Hearing Services Fax Number — Hearing-Aid Orders and Fittings
From the hearing-aid evaluation to the device order and follow-up, Coastal Hearing Services moves the paperwork by fax — this guide covers sending it cleanly. Coastal Hearing Services is an audiology clinic in Brunswick, Maine, providing hearing evaluations, hearing-aid fittings, tinnitus care, and balance testing in northern New England. Because a device record is protected health information, this guide covers both where to send it and how to keep the transmission compliant.
Coastal Hearing Services Fax Number
Confirm the right fax with Coastal Hearing Services; the records line may differ from the audiology or billing desk
Hours: An audiology clinic keeps regular weekday hours, sometimes with a Saturday morning, so the front desk can receive a fax during business hours, while the records staff who process release requests work a narrower window.
Send a Fax NowWhat You Can Fax to Coastal Hearing Services
- An audiogram or hearing-evaluation result sent to the referring or primary care physician
- A treatment-plan or hearing-aid follow-up summary sent to the primary care office
- A signed release of information for a copy of the audiology record
- A hearing-screen result or diagnostic re-test sent to a pediatrician or school nurse
- A prior-authorization or benefit form for hearing aids
Fitting and device paperwork at Coastal Hearing Services
Because Coastal Hearing Services dispenses and services hearing aids, the device order, the repair or remake request, and the follow-up summary are routine faxes on the same case. Name the patient and the dispensing audiologist on the cover sheet so the paperwork is matched. Keep the confirmation so the case shows the device order went through.
The authorization loop at Coastal Hearing Services
A hearing-aid or cochlear-device benefit at Coastal Hearing Services usually needs prior authorization, and that form — with the audiogram attached — is faxed to the plan or the third-party administrator. Attach the audiogram and any medical-clearance note so the plan can decide without a second request. Keep the confirmation so the record shows the request was transmitted.
Protected health information and Coastal Hearing Services
A fax to Coastal Hearing Services that carries a hearing result, a device record, or a treatment history is PHI and belongs on a secure channel. HIPAA permits faxing PHI over a compliant, encrypted service — not a shared machine at the library or a free app. On Send FAX Mail, HIPAA coverage is included from the $39.99/month Professional tier up, and every page to Coastal Hearing Services is encrypted in transit with a delivery confirmation.
Faxing to Coastal Hearing Services — FAQ
Once the audiologist completes the test, Coastal Hearing Services can send the audiogram to the office you name. The more exact the destination, the faster the receiving office files it. Nothing about the hearing test is lost between offices when the result is sent. A quick follow-up call confirms your office received it if the result matters for a decision.
A hearing-aid center like Coastal Hearing Services routinely faxes the evaluation, the order to the manufacturer, and the plan's authorization request. Provide the exact fax for the plan so the device request is not sent to a stale line. Complete device paperwork means the fitting is not held up waiting on a page. Keep the confirmation so the case shows the order or authorization went through.
Put the patient's full name and date of birth on every page. Direct the cover sheet to the correct Coastal Hearing Services desk and include a number staff can call. With identifiers and destination clear, nothing gets misrouted. Complete, legible identifiers are what move the request fastest.
You can send to Coastal Hearing Services any time the machine is on, and the office's posted hours mean it is usually received the same day; records requests are worked on weekdays. The front desk is covered whenever the office is open for appointments. Plan routine faxes for a weekday at Coastal Hearing Services when the records staff are in. Flag anything urgent on the cover sheet so staff see it is time-sensitive.
Need to fax Coastal Hearing Services?
Upload your document and send in under a minute. No fax machine needed.
7-day free trial · No credit card required