Carey Services Fax Number — Request and Send Resident Records
Release of information at Carey Services runs on a signed authorization; here is how to send records in or request a copy. Carey Services, a supported-living center in Hartford City, Indiana, sends and receives orders, records, and consent documents by fax every day. Because a resident's chart and program plan are protected health information, this guide covers both where to send them and how to keep the transmission compliant.
Carey Services Fax Number
Ask Carey Services's program or records office for the current fax number
Hours: Nursing coverage is continuous at a residential facility; the administrative and records offices are open on weekdays, so time-sensitive medical faxes reach nursing any time while paperwork waits for office hours.
Send a Fax NowWhat You Can Fax to Carey Services
- Release-of-information requests for a resident's record
- A resident's Individual Support Plan and interdisciplinary-team documents
- Support-coordination and case-management paperwork with the funding agency
- Pharmacy medication orders and refill authorizations
- Day-program, employment, and community-integration coordination records
Requesting records from Carey Services
Getting a copy of a resident's record from Carey Services, or sending records in, starts with a completed release-of-information form. List the resident's identifiers, the dates of service, and the exact records you need. Confirm the current records fax with Carey Services before you send the authorization.
Identifiers your fax to Carey Services needs
The cover sheet does the routing work once a fax reaches Carey Services. Add your callback number so staff can reach you with a question instead of setting the document aside. A delivery confirmation then tells you the pages reached Carey Services.
HIPAA and your fax to Carey Services
Faxing PHI to Carey Services is allowed, but the service you use has to protect it. Encryption in transit and a compliant provider are what keep the transmission within the rules. Send FAX Mail's Professional plan ($39.99/month) and Business plan ($79.99/month) both include HIPAA coverage and encryption for documents bound for Carey Services.
Faxing to Carey Services — FAQ
Start with a signed release form to Carey Services's records staff. The records staff confirm the fax destination for the authorization. Include the resident's name, date of birth, and the record types and dates. Turnaround depends on the request; routine copies are handled in the order received.
As a residential facility, Carey Services usually runs one working fax, with records sometimes on a second line at a larger center. The line is shared, but the person who works it varies by request. A quick call to Carey Services settles the number and the desk. When in doubt, ask Carey Services for the fax by name of the office.
Label each page with the resident's name and date of birth. State the specific staff the fax is for on the cover sheet. Send it as one combined PDF so the pages stay in order. Clear labeling is what keeps a multi-page document together at Carey Services.
The machine accepts faxes at any time; a medical order reaches nursing quickly, while records and consent forms are worked during office hours. A residential facility is staffed at all hours for resident care. Send anything routine early in the day so it does not wait over a closed office. A quick call ahead helps staff watch for a time-sensitive page.
The support coordinator and the funding agency stay in the loop with Carey Services through faxed plan and case-management documents. Confirm the program or records fax with Carey Services before sending. Include the resident's identifiers and the coordinating staff on the cover sheet. Confirm the current fax with Carey Services before you send. The result is a clean hand-off to the right staff at Carey Services.
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