SendFAXMail

Aspen Counseling Services Fax Number — Medication and Prescriber Coordination

Medication reconciliation at Aspen Counseling Services depends on faxing an up-to-date list to the prescriber — this guide covers sending it. As a counseling center in Cody, Wyoming, Aspen Counseling Services coordinates outpatient counseling and therapy for individuals, couples, and families for clients in therapy across the northern Rockies. Because a medication summary carries protected health information, this guide covers both where to send it and how to keep the transmission compliant.

Encrypted in transit (TLS)
HIPAA BAA included
US-based fax numbers
No activation fees
No contracts
7-day free trial

Aspen Counseling Services Fax Number

Use Aspen Counseling Services's intake or records instructions to find where documents should go

Hours: Intake coverage tracks the program's clinic hours, so an incoming fax is received when the office is open, but a release-of-information request sent after hours is handled the next business day.

Send a Fax Now

What You Can Fax to Aspen Counseling Services

  • A summary for the client's prescriber when medication is part of the plan
  • A coordination update to the client's primary care office
  • A therapy referral from a primary care physician, a school, or an employee assistance program
  • A continuity note after a crisis, hospitalization, or a higher level of care
  • A request for prior counseling or mental health records
Tip: Put the client's name and date of birth on each page so Aspen Counseling Services can match it cleanly. Direct the cover sheet to records, intake, or a clinician at Aspen Counseling Services, with a callback number for questions. Group the pages into a single fax with the release attached, and hold onto the confirmation in case you need to prove it arrived.

Medication coordination at Aspen Counseling Services

A medication summary from Aspen Counseling Services keeps the primary care physician and the pharmacy aligned on a client's psychiatric medications. Send the medication list with any recent changes so the reconciliation is complete. Confirm the prescriber's or pharmacy's fax before Aspen Counseling Services sends the medication summary.

Sending and requesting records at Aspen Counseling Services

A treatment record from Aspen Counseling Services is released only after the authorization is confirmed and the client's identity is checked. List the client's identifiers, the dates of service, and the exact records you need. Address the cover sheet to the records staff at Aspen Counseling Services so it reaches the right desk.

The secure way to fax Aspen Counseling Services

A fax to Aspen Counseling Services that carries a diagnosis, a treatment plan, or a medication list is PHI and belongs on a secure channel. A consumer fax app is not enough; the channel needs to be encrypted and compliant. With Send FAX Mail you send from a phone or computer over a HIPAA-compliant, encrypted connection — Professional is $39.99/month and Business $79.99/month — appropriate for records sent to Aspen Counseling Services.

Faxing to Aspen Counseling Services — FAQ

A referral to Aspen Counseling Services goes to intake and should carry the presenting concern, insurance, and the client's identifiers. Include the client's contact information so the intake team can reach them to schedule. Put the client's identifiers on every page so the referral is matched. Whether an intake is offered depends on program capacity and the client's needs.

At minimum, the client's name and date of birth belong on each page. State the specific staff the fax is for on the cover sheet. Send it as one combined PDF so the pages stay in order. Clear labeling is what keeps a multi-page document together at Aspen Counseling Services.

You can send to Aspen Counseling Services any time the machine is on, and the program's clinic hours mean it is usually received during the day; records requests are worked on weekdays. The clinic hours cover the day and, for some programs, evening sessions. Send anything routine early in the day so it does not wait over a closed office. A quick call ahead helps staff watch for a time-sensitive page.

Yes, when the transport is compliant. Compliance turns on using a compliant, encrypted service rather than a public one. Send FAX Mail covers HIPAA on the Professional ($39.99/month) and Business ($79.99/month) plans for documents going to Aspen Counseling Services. A secure send protects both you and the client whose record it is.

Aspen Counseling Services coordinates with a referring physician, a school, or an EAP by faxing the treatment plan or a completion report. Give Aspen Counseling Services the receiving office or EAP fax so the document reaches the right destination. A quick call confirms an EAP or physician received a time-sensitive letter. A brief call ahead helps staff watch for a time-sensitive fax. It is a small step that saves a follow-up call later.

Need to fax Aspen Counseling Services?

Upload your document and send in under a minute. No fax machine needed.

7-day free trial · No credit card required