Apollo Medflight Fax Number — Interfacility Transfer Packets
Coordinating an interfacility transfer through Apollo Medflight? A facility-to-facility move runs on the sending facility's face sheet, notes, and medication list — this page shows how the packet moves. As an air-medical program in Kearney, Nebraska, Apollo Medflight coordinates critical-care air-medical transport — helicopter and fixed-wing transport of critically ill and injured patients between scenes and hospitals for critically ill and injured patients flown for care across the Great Plains. Because a transfer packet carries protected health information, this guide covers both where to send it and how to keep the transmission compliant.
Apollo Medflight Fax Number
Call Apollo Medflight and ask whether the communications center, records, or billing should receive your document
Hours: A ground or air transport agency keeps 24-hour dispatch, so faxes arrive at any hour; the records and billing office that answers records requests still keeps weekday hours.
Send a Fax NowWhat You Can Fax to Apollo Medflight
- A physician-to-physician transfer acceptance for an interfacility flight
- A signed run-report request from a patient, attorney, or insurer
- An advance beneficiary notice (ABN) for a transport a payer may not cover
- A patient care report (PCR) sent to the receiving hospital or referring physician
- A flight-request or bed-confirmation form for an interfacility transfer
Facility-to-facility moves through Apollo Medflight
A transfer through Apollo Medflight carries what the receiving facility needs on arrival: the face sheet, the recent notes, the medication list, and the physician-to-physician acceptance, faxed ahead of the move. The packet names the patient, the sending and receiving facilities, and the accepting physician so the transfer is documented end to end. Keep the confirmation so the transfer record shows the paperwork was delivered.
Getting the run report to the receiving ED from Apollo Medflight
After a transport, Apollo Medflight sends the patient care report (PCR) to the receiving hospital's emergency department so the trip's assessment, vital signs, and treatment become part of the patient's chart — that hand-off is the everyday transport document. Send the PCR as one legible document so no vital sign or timestamp is cut off. Confirm the receiving facility's fax before the report is sent.
The secure way to fax Apollo Medflight
Anything with a patient's care report, medications, or authorization headed to Apollo Medflight is protected data under HIPAA. A consumer fax app is not enough; the channel needs to be encrypted and HIPAA-compliant. Send FAX Mail's Professional plan ($39.99/month) and Business plan ($79.99/month) both include HIPAA coverage and encryption for documents bound for Apollo Medflight.
Faxing to Apollo Medflight — FAQ
Not necessarily one — an agency like Apollo Medflight often separates dispatch from the records and billing office. Which desk should receive it still depends on your document. Verify the working fax with Apollo Medflight first, since an agency's numbers change. The right desk on the first try is worth the short call.
The crew documents the transport, and Apollo Medflight faxes the report to the facility that received the patient. A patient or attorney gets a copy of the report by filing a release with Apollo Medflight's records staff. Name the patient and the run number so the report is matched on arrival. Send the report as one PDF so no vital sign or timestamp is cut off.
A non-emergency transport at Apollo Medflight generally requires a PCS so the trip is documented and can be covered. For repetitive transport, the certification states how often the transport recurs. Keep the confirmation so the trip record shows the certification arrived.
Put the patient's full name, date of birth, and the date of transport on every page. Direct the cover sheet to the correct Apollo Medflight office and include a number staff can call. A delivery confirmation then tells you the fax reached Apollo Medflight. The identifiers matter as much as the records themselves.
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