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Apollo Occupational Health Fax Number — Request and Send Worker Records

Getting a copy of an injury-care or surveillance record from Apollo Occupational Health starts with a completed release-of-information form; here is where to send it. Apollo Occupational Health, a workers'-compensation injury clinic in Villa Rica, Georgia, sends injury reports, work-status notes, and results by fax every day. Because a worker's record is protected health information, this guide covers both where to send it and how to keep the transmission compliant.

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Apollo Occupational Health Fax Number

Confirm the fax with Apollo Occupational Health; the claims line may differ from the front desk

Hours: A workplace-medicine clinic runs a weekday schedule built around employer needs, so the machine receives faxes across that window; the staff who work claims, MRO results, and records still keep standard business hours.

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What You Can Fax to Apollo Occupational Health

  • A specialist referral for an occupational injury with the visit note
  • A work-status report with the diagnosis, restrictions, and next appointment
  • A functional-capacity evaluation for claim resolution
  • A First Report of Injury sent to the employer and the carrier the same day
  • Imaging and lab results for a work injury forwarded to the case manager
Tip: Mark all pages with the identifiers Apollo Occupational Health needs to reconnect a split claim or surveillance record. State which Apollo Occupational Health desk the fax is for — claims, employer services, or records — on the cover sheet so it is routed on the first try. Send multi-page records as one combined PDF and keep the delivery confirmation.

The records-request path at Apollo Occupational Health

Release of occupational-health information at Apollo Occupational Health runs on a signed authorization — not a casual phone request — before a copy of the record leaves the office. A complete request — identifiers, dates, and records wanted — is filled fastest. Put the worker's identifiers on every page so the request is matched cleanly.

Identifiers your fax to Apollo Occupational Health needs

The cover sheet does the routing work once a fax reaches Apollo Occupational Health. Attach the signed release or authorization when the fax is a records request or a decision document. A delivery confirmation then tells you the pages reached Apollo Occupational Health.

Protected health information and Apollo Occupational Health

A fax to Apollo Occupational Health that carries a diagnosis, a restriction, or a test result is PHI and belongs on a secure channel. Encryption in transit and a compliant provider are what keep the transmission within the rules. Send FAX Mail's Professional plan ($39.99/month) and Business plan ($79.99/month) both include HIPAA coverage and encryption for documents bound for Apollo Occupational Health.

Faxing to Apollo Occupational Health — FAQ

An occupational clinic like Apollo Occupational Health regularly faxes the injury report and the authorization request to the adjuster and the employer. Give Apollo Occupational Health the correct fax for the employer and the carrier so the report is not sent to a stale line. The carrier needs the injury details, and the faxed report provides them. A quick follow-up call confirms the carrier received it if it is time-sensitive.

Apollo Occupational Health faxes the updated work status to the employer contact you name after the visit. Give Apollo Occupational Health the employer's current fax so the report reaches the right supervisor. A clear restriction — lifting limits, no climbing, seated work — is what a supervisor can act on. A follow-up call confirms the employer received an urgent restriction change.

That is routine; Apollo Occupational Health faxes a clearance, a clearance with restrictions, or a non-clearance to the employer. Providing the hiring contact speeds the result to the right file before the start date. A DOT certificate travels with the exam date and the examiner's information so it is valid on its face. A follow-up call confirms HR received a time-sensitive clearance.

A screen runs on chain of custody, and a DOT result is faxed only after the Medical Review Officer verifies it, going to the employer's designated representative. Give Apollo Occupational Health the employer program's fax so the result is not sent to a stale line. The result and the custody-and-control form belong together so the record is complete. Flag a non-negative or return-to-duty result so it is handled the same day.

Workers'-comp documents at Apollo Occupational Health — the injury report, the restriction note, and the return-to-work clearance — move by fax to the employer, carrier, or case manager. Ask Apollo Occupational Health which line handles claim paperwork. Include the worker's identifiers and the claim number on every page. Put the worker identifiers on every page so it is matched cleanly. Doing it that way avoids the most common cause of a delay.

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