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Aloha Urology West Oahu Fax Number — Request and Send Records

Getting a copy of a urology record from Aloha Urology West Oahu starts with a completed release-of-information form; here is where to send it. Aloha Urology West Oahu is a urology practice in Honolulu, Hawaii, providing urologic care — evaluation and treatment of an elevated PSA, blood in the urine, kidney stones, an enlarged prostate, and urinary problems in the Hawaiian Islands. Because a urology record is protected health information, this guide covers both where to send it and how to keep the transmission compliant.

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Aloha Urology West Oahu Fax Number

Check with Aloha Urology West Oahu's front desk, which can route you to records or the urologist

Hours: A urology practice keeps regular weekday hours, sometimes with a Saturday clinic, so the front desk can receive a fax during business hours, while the records staff who process release requests work a narrower window.

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What You Can Fax to Aloha Urology West Oahu

  • A signed release of information for a copy of the urology record
  • A prior-authorization request for a prostate-cancer or overactive-bladder therapy
  • A disability or work-status form completed at the visit
  • A referral from a primary care physician for an elevated PSA, blood in the urine, or a kidney stone
  • A cystoscopy or urodynamics report returned to the referring physician
Tip: Label each page with the patient's full name and date of birth — those identifiers are what staff use to match a chart at Aloha Urology West Oahu. Name the receiving staff — the records staff, the front desk, or the urologist — on the cover sheet, and add your callback number. Combine the documents into one job so they stay in order, and save the transmission receipt.

How records move at Aloha Urology West Oahu

To request or send records at Aloha Urology West Oahu, the request goes to the records staff on a signed release, and a urology record includes the visit notes, the PSA and lab trend, any imaging, and the biopsy pathology. Because a urology record includes the PSA trend, imaging, and any pathology, note which parts you need. Confirm the current records fax with Aloha Urology West Oahu before you send the authorization.

Cover-sheet basics for faxing Aloha Urology West Oahu

Documents that arrive at Aloha Urology West Oahu without identifiers are the ones that get set aside. Put the patient's full name and date of birth on every page. That routing detail is what ties the document to the correct staff at Aloha Urology West Oahu.

HIPAA and your fax to Aloha Urology West Oahu

Because these documents hold health information about a patient, the transport to Aloha Urology West Oahu has to be compliant. HIPAA permits faxing PHI over a compliant, encrypted service — not a shared machine at the library or a free app. On Send FAX Mail, HIPAA coverage is included from the $39.99/month Professional tier up, and every page to Aloha Urology West Oahu is encrypted in transit with a delivery confirmation.

Faxing to Aloha Urology West Oahu — FAQ

The current line comes from Aloha Urology West Oahu directly. Check Aloha Urology West Oahu's patient or referring-provider instructions, then verify the line by phone. Verifying the office and the line up front is the honest shortcut. Note the number the first time so the next fax to Aloha Urology West Oahu is quicker.

Send a signed release form to the staff who manage the record at Aloha Urology West Oahu. Ask Aloha Urology West Oahu where the signed release should go. Put the patient identifiers and the requested dates of care on the authorization. They release the copies to the recipient you named after processing.

Often just one office line, though a busier practice may split records and the referral desk onto separate lines. A referral and a records request can land with different staff at Aloha Urology West Oahu. Check with Aloha Urology West Oahu so the fax reaches the right person. Sending to the wrong desk only delays the document.

Yes — a primary care office regularly faxes a referral to Aloha Urology West Oahu with the finding and the relevant labs so the urologist can triage the visit. Name the patient and the referring physician so the referral is matched on arrival. Nothing about the reason for the visit is lost between offices when the referral is complete. Put the patient's name and date of birth on the referral so it is matched.

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