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Advanced Radiology Services Fax Number — Send a Prior Authorization

Advanced imaging at Advanced Radiology Services usually needs prior authorization first — this page shows where the approval goes and how to send it securely. Advanced Radiology Services is a diagnostic radiology practice in Evansville, Indiana, handling diagnostic radiology reads and reporting for patients and referring providers across the Midwest. Because these documents carry patient health information, this guide covers both where to send them and how to keep the transmission compliant.

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Advanced Radiology Services Fax Number

Check with Advanced Radiology Services's front desk, which can route you to the correct office line

Hours: Administrative offices are open weekdays; urgent read requests reach the radiologists during reading hours.

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What You Can Fax to Advanced Radiology Services

  • A prior-authorization approval from the insurer for advanced imaging (MRI, CT, or PET)
  • An imaging order or requisition from the referring physician (the study ordered, the body part, and the clinical indication)
  • A request to compare against an outside prior study
  • The completed patient registration and insurance information for scheduling
  • The clinical notes and history that support medical necessity for the study
Tip: Put the patient's full name, date of birth, and (when known) medical record number on every page so Advanced Radiology Services can match documents that get separated during intake. Name the receiving office — medical records, the scheduling and pre-authorization office, or the imaging team — on the cover sheet, and add your callback number. Combine the documents into one job so they stay in order, and save the transmission receipt.

Insurance authorization and the fax line at Advanced Radiology Services

Getting advanced imaging covered at Advanced Radiology Services starts with the authorization office that works the payer's requirements. The approval, the ordering provider's notes, and the diagnosis code together show the study is medically necessary. Confirm the current authorization fax with Advanced Radiology Services before sending a time-sensitive approval.

Getting a patient scheduled at Advanced Radiology Services by fax

A new imaging order at Advanced Radiology Services is handled by scheduling, apart from a records or report request. A complete order names the exact study, the body part and laterality, and the clinical indication that supports it. Note the referring provider and the diagnosis code so coverage can be verified.

Protected health information and Advanced Radiology Services

Because these documents hold health information, the transport to Advanced Radiology Services has to be compliant. HIPAA permits faxing PHI over a compliant, encrypted service — not a shared office machine or a free app. Send FAX Mail encrypts pages in transit and includes HIPAA from the Professional plan at $39.99/month, with the Business plan at $79.99/month for higher volume — a safer route for records going to Advanced Radiology Services than a public machine.

Faxing to Advanced Radiology Services — FAQ

Include the identifiers staff use to match a study: full name, date of birth, and record number. Add a cover sheet addressed to the scheduling and pre-authorization office at Advanced Radiology Services with your callback number. That routing detail is what lets Advanced Radiology Services reconnect the documents if they separate. Clear labeling is what keeps a multi-page document together at Advanced Radiology Services.

Advanced Radiology Services receives faxes at any hour, but the offices that process them keep set schedules. Records and scheduling offices work weekday business hours. Time-critical orders are picked up by the imaging team during operating hours. Expect same-day handling for the add-on orders the imaging team watches for.

Yes — HIPAA permits faxing protected health information when the channel is secure. Faxing itself is accepted for PHI; the transport is what has to be secure. Send FAX Mail's Business plan at $79.99/month is HIPAA-compliant and suited to records sent to Advanced Radiology Services. A secure send protects both you and the patient whose imaging it is.

The current line comes from Advanced Radiology Services directly, since office numbers change. Many imaging providers take orders through a portal or a shared EHR now, so confirm Advanced Radiology Services still accepts fax. That one verification keeps sensitive pages out of the wrong queue. That confirmation is the difference between a delivered order and a lost one.

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