Advanced Reproductive Concepts Fax Number — Referrals and Records
An OB-GYN sending a patient to Advanced Reproductive Concepts faxes over the referral and the workup so the fertility evaluation starts without a gap; here is how to get it to the right desk. As a reproductive-endocrinology practice in Charlotte, North Carolina, Advanced Reproductive Concepts coordinates reproductive endocrinology and infertility (REI) care — hormone evaluation, cycle management, ovulation induction, and assisted reproduction for patients under fertility care across the Carolinas. Because a referral and its workup carry protected health information, this guide covers both where to send it and how to keep the transmission compliant.
Advanced Reproductive Concepts Fax Number
Call Advanced Reproductive Concepts and ask for records, the nursing team, or the billing desk depending on your document
Hours: A fertility clinic runs early-morning monitoring for cycle ultrasounds and bloodwork and then a weekday clinic, so the front desk receives a fax across a long business day, while the records staff who process release requests work a narrower window.
Send a Fax NowWhat You Can Fax to Advanced Reproductive Concepts
- A hysterosalpingogram (HSG) or saline-sonogram report faxed in from the imaging center
- State infertility-mandate benefit paperwork faxed to the plan for cycle coverage
- A signed release of information for a copy of the fertility or cycle record
- A hormone and endocrine work-up (AMH, FSH, TSH, prolactin) returned from the lab
- An obstetric hand-off note and the early-pregnancy record sent to the OB-GYN after a positive cycle
Referring a patient to Advanced Reproductive Concepts
A referral to Advanced Reproductive Concepts carries what the physician needs up front: the reason for referral, the recent hormone labs, and any prior imaging or treatment records. Send the referral, the recent labs, and any prior imaging together so the evaluation starts without a gap. Put the patient's name and date of birth on every page so the record is matched.
The daily monitoring faxes at Advanced Reproductive Concepts
A monitoring result faxed to Advanced Reproductive Concepts names the patient and the cycle day, and it drives the next step — a rising estradiol changes the trigger timing, a beta-hCG confirms or ends the cycle. Name the patient and the cycle day on the cover sheet so the result is filed against the right cycle. Flag a time-critical value on the cover sheet so it is not treated as routine.
Sending patient records to Advanced Reproductive Concepts without cutting corners
A cycle record and a genetic-testing result are protected health information, so how you fax them to Advanced Reproductive Concepts matters as much as the number. A machine in a shared space cannot promise the confidentiality the rules — and these sensitive records — expect. With Send FAX Mail you send from a phone or computer over a HIPAA-compliant, encrypted connection — Professional is $39.99/month and Business $79.99/month — appropriate for records sent to Advanced Reproductive Concepts.
Faxing to Advanced Reproductive Concepts — FAQ
Submit a signed release-of-information authorization to the records staff at Advanced Reproductive Concepts. The records staff confirm the fax destination for the authorization. Include the patient's name, date of birth, and the cycle dates and record types. Once processed, Advanced Reproductive Concepts releases the records to you or the party you named.
Often just one office line, though a busier clinic may split records and the billing desk onto separate lines. The line is shared, but the person who works it varies by request. Ask Advanced Reproductive Concepts which line fits your document to be sure. Keep the confirmed number with the patient's file so you are not searching next time.
Yes — a referring OB-GYN regularly faxes the referral and the workup to Advanced Reproductive Concepts with the recent labs, any imaging, and the gynecology history so the evaluation can start. The more complete the referral, the sooner Advanced Reproductive Concepts can schedule the consult. A complete referral means Advanced Reproductive Concepts is not chasing missing history before the consult. A quick call confirms Advanced Reproductive Concepts received the referral if a consult is coming up.
Monitoring results reach Advanced Reproductive Concepts by fax on the day they are collected, and after a transfer the beta-hCG follows the same way. Confirm Advanced Reproductive Concepts's working line before the lab sends the result. A time-critical result is flagged so the nursing team sees it the same morning. A quick call confirms Advanced Reproductive Concepts received a time-critical value.
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