Wilmington VA Clinic Fax Number — Send VA Records Securely
Before you fax records to Wilmington VA Clinic, it helps to know what HIPAA — and, for some records, 38 U.S.C. 7332 — expects of the transport. As a VA outpatient clinic, Wilmington VA Clinic in Wilmington, Ohio, works records requests and referrals for enrolled veterans across the Midwest. This guide covers the compliant way to send PHI plus how to reach the correct office at the facility.
Wilmington VA Clinic Fax Number
Reach the Wilmington VA Clinic office that owns your request and confirm its fax before sending
Hours: Administrative offices keep weekday business hours, while the clinical team handles refills and results during clinic hours.
Send a Fax NowWhat You Can Fax to Wilmington VA Clinic
- A signed authorization directing your records to a specific person or office
- A completed VA Form 10-10EZ, Application for Health Benefits
- A signed VA Form 10-5345 authorizing release of your VA medical records
- A cover sheet naming the exact VA office the fax is for
- Outside records you want added to your VA chart before an appointment
Faxing VA records to Wilmington VA Clinic the compliant way
A fax to Wilmington VA Clinic that carries a veteran's records or a signed release is PHI and belongs on a secure channel. A walk-in machine in a shared space cannot promise the confidentiality veterans' records deserve. Send FAX Mail encrypts pages in transit and includes HIPAA from the Professional plan at $39.99/month, with the Business plan at $79.99/month for higher volume — a safer route for records going to Wilmington VA Clinic than a public machine.
Refills, forms, and community care at Wilmington VA Clinic
Faxing a community care authorization for a non-VA appointment to Wilmington VA Clinic reaches the referral office. Many refills are faster through My HealtheVet or by phone, so ask whether a fax is even needed. Note a return fax so the completed form comes back to the right place.
How to find Wilmington VA Clinic's current fax number
Rather than trust an old listing, get the current fax straight from Wilmington VA Clinic. Use the VA.gov facility locator to reach Wilmington VA Clinic, then ask for the Release of Information office or the office you need. A quick verification beats faxing sensitive pages to a number that has moved.
Faxing to Wilmington VA Clinic — FAQ
The right number depends on which office should receive the document. Reach the specific Wilmington VA Clinic office by phone and confirm the fax it uses today. Keep the working number with the veteran's file for next time. Skip the stale listing and confirm the line at the source.
File a signed authorization with the Release of Information office. Wilmington VA Clinic will tell you where to fax or upload the completed form. Name the records and dates so the office can pull them without a follow-up. Once processed, Wilmington VA Clinic releases the records to you or whoever you designated.
No. Documents go to different fax lines at Wilmington VA Clinic depending on the office. Each office — records, referrals, enrollment — answers a different fax. Match the office to your document, then send to that specific line. Keep the confirmed number with the veteran's file so you are not searching next time.
Label each page with the veteran's name, date of birth, and the last four of the SSN. State the specific Wilmington VA Clinic office the fax is for on the cover sheet. Send it as one combined PDF so the pages stay in order. For a records request, add the exact dates and records you need released.
A refill request goes to the PACT team, while a form to complete goes to the office that handles provider forms. Get the working clinical fax from Wilmington VA Clinic directly. Add the veteran's identifiers so the request is matched to the chart. A brief call ahead helps staff watch for a time-sensitive fax. That keeps the request moving without a second round trip.
Need to fax Wilmington VA Clinic?
Upload your document and send in under a minute. No fax machine needed.
7-day free trial · No credit card required