UT Southwestern Medical Center Fax Number — Send Patient Records Securely
Faxing patient records to UT Southwestern Medical Center is allowed under HIPAA — but only over a secure, compliant channel, which is where most people slip. As part of UT Southwestern, UT Southwestern Medical Center in Dallas, Texas receives faxed records and referrals for patients across Texas and the Southwest. This guide covers the compliant way to send PHI plus how to reach the correct department at the hospital.
UT Southwestern Medical Center Fax Number
Look up the correct fax through UT Southwestern Medical Center's medical records office rather than a single central line
Hours: Records staff typically work weekday business hours, while inpatient units and the ED receive urgent faxes around the clock.
Send a Fax NowWhat You Can Fax to UT Southwestern Medical Center
- Physician referral forms
- Release-of-information authorizations
- Hospital-to-hospital transfer paperwork
- Specialist consultation notes
- Lab and imaging results
The secure way to fax UT Southwestern Medical Center
A fax to UT Southwestern Medical Center that carries a chart is PHI and belongs on a secure channel. Encryption in transit and a compliant provider are what keep the transmission within the rules. Send FAX Mail includes HIPAA and encryption starting at $39.99/month, so PHI headed to UT Southwestern Medical Center travels over a compliant channel instead of a fax machine in a shared office.
What to put on a fax to UT Southwestern Medical Center
The cover sheet does the routing work once a fax reaches UT Southwestern Medical Center. Put the patient's full name, date of birth, and medical record number on every page. With the identifiers and destination clear, the fax lands where it should on the first try.
Confirming the right fax at UT Southwestern Medical Center
The right number for UT Southwestern Medical Center depends entirely on which office should receive the document. Call the UT Southwestern Medical Center main line and ask for Health Information Management or the clinic you are reaching. Once you have the working number from UT Southwestern Medical Center, keep it with the patient's file for next time.
Faxing to UT Southwestern Medical Center — FAQ
Every page should carry the patient's full name, date of birth, and record number. Add a cover sheet addressed to the physician referral office at UT Southwestern Medical Center with your callback number. A delivery confirmation then tells you the fax reached UT Southwestern Medical Center. Clear labeling is what keeps a multi-page record together at UT Southwestern Medical Center.
Incoming faxes to UT Southwestern Medical Center are never turned away by the hour, but processing is not always immediate. Records and referral offices work weekday business hours. Send routine requests early in the day for same-day handling; emergencies are actioned immediately. Expect same-day handling only for the clinical items the units watch for.
Faxing records to UT Southwestern Medical Center is fine under HIPAA as long as the service is compliant. Faxing itself is accepted for PHI; the transport is what has to be secure. Send FAX Mail encrypts pages in transit and includes HIPAA starting at $39.99/month — safer for PHI headed to UT Southwestern Medical Center than a public machine. A secure send protects both you and the patient whose chart it is.
Get it from the office that will receive the document rather than an old listing. Use UT Southwestern Medical Center's release-of-information form, which names where to send the authorization. A quick check beats faxing PHI to a number that has moved. That confirmation is the difference between a delivered record and a lost one.
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