UPMC Hamot Fax Number — Reach the Right Department
UPMC Hamot receives faxes by department rather than through one central line, so the first job is finding the right office. UPMC Hamot, a community hospital in Erie, Pennsylvania, is part of UPMC and takes in clinical documents by fax every day. Medical records is not the same line as a referral, so identifying the destination is what gets the paperwork where it belongs.
UPMC Hamot Fax Number
Check with UPMC Hamot's registration desk, which can point you to the correct department line
Hours: Routine records processing runs Monday to Friday; time-sensitive clinical documents reach the units at any hour.
Send a Fax NowWhat You Can Fax to UPMC Hamot
- Home-health and skilled-nursing orders
- Prescription and renewal requests
- Discharge instructions and follow-up orders
- Pre-operative clearance forms
- Referral forms
How faxes route inside UPMC Hamot
UPMC Hamot does not run a single hospital-wide fax line. One line reaches medical records, while referrals and prior authorization each answer another. Start by asking which team should receive it, then send to that specific line.
Getting the working fax line for UPMC Hamot
Department fax numbers at UPMC Hamot change with reorganizations, so confirm before you send. Call the UPMC Hamot main line and ask for medical records or the clinic you are reaching. Once you have the working number from UPMC Hamot, keep it with the patient's file for next time.
Protected health information and UPMC Hamot
Faxing PHI to UPMC Hamot is allowed, but the service you use has to protect it. HIPAA permits faxing PHI over a compliant, encrypted service — not a shared office machine or a free app. On Send FAX Mail, HIPAA coverage is included from the $39.99/month Professional tier up, and every page to UPMC Hamot is encrypted in transit with a delivery confirmation.
Faxing to UPMC Hamot — FAQ
The right number depends on which office should receive the document. Call the UPMC Hamot main line and ask for medical records or the clinic you are reaching. Confirming the line first is a two-minute step that prevents a misrouted record. The office that receives the fax is the authority on its own number.
UPMC Hamot does not publish a single fax for the whole hospital. Each area — records, referrals, prior authorization — answers a different fax. Confirm the correct line for the office you are reaching before you send. A quick call to UPMC Hamot settles which line your document should use.
Put the patient's full name, date of birth, and medical record number on every page. Add a cover sheet addressed to physician referrals at UPMC Hamot with your callback number. That keeps the records matched to the right chart at UPMC Hamot. A missing identifier is the usual reason a fax sits in a queue at UPMC Hamot.
Faxes reach UPMC Hamot whenever you send, but when they are handled varies by office. Administrative offices keep a Monday-to-Friday schedule. The emergency department and inpatient units accept urgent clinical faxes 24/7. Flag anything time-sensitive on the cover sheet so it is not treated as routine.
Submit a signed release-of-information form to the medical records office. The records office confirms the fax or upload destination. Once processed, they release the records to you or the party you named. Name the receiving office on the cover sheet so it is not misrouted. That keeps the request moving without a second round trip.
Need to fax UPMC Hamot?
Upload your document and send in under a minute. No fax machine needed.
7-day free trial · No credit card required