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University of Tennessee Health Science Center College of Dentistry Fax Number — Transfer Your Dental Records

Need to send or request dental records at University of Tennessee Health Science Center College of Dentistry? That transfer runs on your signed HIPAA authorization, and here is how the paperwork flows. Based in Memphis, Tennessee, University of Tennessee Health Science Center College of Dentistry treats patients through its student and resident dental clinics. This guide covers what to include on a records-release request, and how to confirm whether University of Tennessee Health Science Center College of Dentistry still wants it by fax.

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University of Tennessee Health Science Center College of Dentistry Fax Number

Because University of Tennessee Health Science Center College of Dentistry runs several teaching clinics, confirm which clinic holds the chart and its department fax

Hours: Documents can arrive any time; the University of Tennessee Health Science Center College of Dentistry office processes them Monday through Friday, following the academic-clinic schedule.

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What You Can Fax to University of Tennessee Health Science Center College of Dentistry

  • New-patient or transfer records from a prior dentist
  • Periodontal charting and clinical narratives
  • A referral into a specialty postgraduate clinic
  • A prescription or pharmacy-authorization request
  • A dental insurance or sliding-fee eligibility document
Tip: Mark all pages with the patient's name and, when there is one, the account or member number University of Tennessee Health Science Center College of Dentistry needs to reconnect a split request. State the document and the patient's name on the cover sheet so University of Tennessee Health Science Center College of Dentistry routes it on the first try. Check whether University of Tennessee Health Science Center College of Dentistry wants the document by fax or a portal, then send it the way the office expects and save the confirmation.

Getting your records to University of Tennessee Health Science Center College of Dentistry

Transferring a patient's chart to or from University of Tennessee Health Science Center College of Dentistry means moving the X-rays, the treatment history, and the current plan to the new dentist. A complete record includes the clinical chart, the X-rays, the periodontal charting, and the current medications. Confirm with University of Tennessee Health Science Center College of Dentistry whether it wants the records-release request by fax or through its own secure system before you send.

Getting a chart to or from University of Tennessee Health Science Center College of Dentistry

A dental school like University of Tennessee Health Science Center College of Dentistry treats patients through supervised student and resident clinics, so the receiving clinic matters. A signed HIPAA authorization is what allows University of Tennessee Health Science Center College of Dentistry to release or receive the chart. Send the authorization and the records together so nothing waits on a second request.

Faxing PHI to University of Tennessee Health Science Center College of Dentistry the compliant way

Faxing records to University of Tennessee Health Science Center College of Dentistry is allowed, but the service you use has to protect the PHI. Under HIPAA, the transport for protected health information should be secure rather than a public or ad-supported one. For PHI, Send FAX Mail's HIPAA-eligible Professional plan ($39.99/month) supports a signed BAA and encrypts every page to University of Tennessee Health Science Center College of Dentistry in transit; a 7-day free trial lets you start.

Faxing to University of Tennessee Health Science Center College of Dentistry — FAQ

Label each page with the patient's name and, when there is one, the account number. On the cover sheet, name the document and address it to the patient records or clinic-admissions office so it reaches the right desk. Send it as one combined PDF so the pages stay in order. A missing date of birth is a common reason a fax sits unmatched at University of Tennessee Health Science Center College of Dentistry.

The line accepts faxes around the clock; when staff process them depends on the office schedule. Staff match faxed documents to a chart during business hours. A time-sensitive referral should go ahead of the appointment, not the morning of. Plan routine records for a weekday when the office is fully staffed.

The X-rays and charting University of Tennessee Health Science Center College of Dentistry keeps are PHI, not ordinary paperwork. A signed HIPAA records-release authorization is what lets University of Tennessee Health Science Center College of Dentistry share the chart. In practice, you sign a release and send it securely to the office you name.

Fax still works for many documents at University of Tennessee Health Science Center College of Dentistry, but not for every one. Some records now travel through a secure patient portal instead of a fax. When fax is the right channel, a secure online fax gets it there without a machine. A two-minute check saves a misrouted or rejected document.

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