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UNC Fertility Fax Number — Request and Send Records

Need to request or send a cycle record at UNC Fertility? Those go through the records staff on a signed release, not a casual phone call — this page shows where it goes. UNC Fertility is a fertility center in Raleigh, North Carolina, providing fertility evaluation, ovulation induction, intrauterine insemination (IUI), and in vitro fertilization (IVF) for people trying to conceive in the Carolinas. Because a fertility record is protected health information, this guide covers both where to send it and how to keep the transmission compliant.

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UNC Fertility Fax Number

Check with UNC Fertility's front desk, which can route you to records or the clinical team

Hours: A fertility clinic runs early-morning monitoring for cycle ultrasounds and bloodwork and then a weekday clinic, so the front desk receives a fax across a long business day, while the records staff who process release requests work a narrower window.

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What You Can Fax to UNC Fertility

  • Prior fertility-treatment records requested from another center for a second opinion
  • Insurance verification and a prior-authorization or single-case agreement request for an IVF cycle
  • A semen analysis result from the andrology lab or a referring urologist
  • A cycle-history and consent packet transferred when a patient moves fertility care to or from another clinic
  • State infertility-mandate benefit paperwork faxed to the plan for cycle coverage
Tip: Label each page with the patient's full name and date of birth — those identifiers are what staff use to match a chart at UNC Fertility. Name the receiving staff — the records staff, the front desk, or the nursing team — on the cover sheet, and add your callback number. Combine the documents into one job so they stay in order, and save the transmission receipt.

Release of information at UNC Fertility

Records requests at UNC Fertility are handled by the records staff once a signed release naming the patient and the records is on file. The staff confirm the identifiers and the signer's authority before anything is released. Include a callback number so staff can reach you with a question.

Labeling a fax so UNC Fertility can match it

Documents that arrive at UNC Fertility without identifiers are the ones that get set aside. Attach the signed release or consent when the fax is a records request or a decision document. With the identifiers and destination clear, the fax lands where it should on the first try.

HIPAA and your fax to UNC Fertility

Faxing PHI to UNC Fertility is allowed, but the service you use has to protect it. The rules turn on using a secure, compliant service rather than a public or ad-supported one. On Send FAX Mail, HIPAA coverage is included from the $39.99/month Professional tier up, and every page to UNC Fertility is encrypted in transit with a delivery confirmation.

Faxing to UNC Fertility — FAQ

That is the standard path; the lab faxes the cycle bloodwork and the ultrasound to UNC Fertility so the nursing team can act the same morning. Providing the exact fax speeds the result to the nursing team at UNC Fertility. A time-critical result is flagged so the nursing team sees it the same morning. Put the patient's name and cycle day on every page so it is matched.

Yes — the andrology lab or a referring urologist faxes the semen analysis to UNC Fertility, and the count, motility, and morphology values set the treatment path. The sooner the analysis arrives, the sooner UNC Fertility can plan the cycle. An abnormal result is flagged so the physician can plan around the male factor. Put the patient's name and date of birth on every page so it is matched.

Embryology grades and the genetic-testing result reach UNC Fertility by fax so the physician and patient can plan the transfer. Confirm UNC Fertility's working line before the IVF or genetics lab sends the report. A result that changes the transfer plan is flagged so the team acts on it. Put the patient's name and date of birth on every page so it is matched.

Every page should carry the patient's full name and date of birth. Direct the cover sheet to the correct UNC Fertility desk and include a number staff can call. That routing detail is what lets UNC Fertility reconnect the documents if they separate. Check the details once before you send so nothing bounces back.

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