Ultimate Hospice Fax Number — Send Patient Records Securely
Before you fax records to Ultimate Hospice, it helps to know what HIPAA expects of the transport — this page walks through it. Ultimate Hospice, a hospice agency in Rio Rancho, New Mexico, is an independently operated hospice provider and receives clinical documents by fax every day. This guide covers the compliant way to send PHI plus how to reach the correct office at the hospice.
Ultimate Hospice Fax Number
Ask Ultimate Hospice's admissions or medical records office for the current fax number
Hours: Admissions and records keep weekday hours; the hospice on-call line receives time-sensitive orders after hours.
Send a Fax NowWhat You Can Fax to Ultimate Hospice
- The signed hospice election statement
- The certification of terminal illness (CTI)
- DNR, POLST, and advance-directive documents
- A hospice referral from a hospital, SNF, or physician
- Medical records and release-of-information (ROI) authorizations
HIPAA and your fax to Ultimate Hospice
A patient's records are protected health information, so how you fax them to Ultimate Hospice matters. A walk-in machine in a shared space cannot promise the confidentiality the rules expect. Send FAX Mail encrypts pages in transit and includes HIPAA from the Professional plan at $39.99/month, with the Business plan at $79.99/month for higher volume — a safer route for records going to Ultimate Hospice than a public machine.
Grief-support enrollment at Ultimate Hospice
Bereavement and grief-support enrollment at Ultimate Hospice is processed by a team separate from admissions intake. Grief support is part of the hospice benefit, so the enrollment simply connects the family to the team. Confirm the correct fax with Ultimate Hospice so a sensitive family form is not misrouted.
Getting the working fax line for Ultimate Hospice
Because Ultimate Hospice routes faxes by office, the number you need is the one the receiving team publishes. Check Ultimate Hospice's referral or medical-records page, then verify the line by phone. That one confirmation call is what keeps the documents out of the wrong queue.
Faxing to Ultimate Hospice — FAQ
A number copied from a search result may be stale; Ultimate Hospice has the current one. Many hospices take referrals through a portal or a shared EHR now, so confirm Ultimate Hospice still accepts fax. Keep the working number with the patient's file for next time. The office that receives the fax is the authority on its own number.
Start with a signed ROI form to Ultimate Hospice's records office. Ultimate Hospice routes the request to the records staff who pull the chart. Name the records and dates so the office can pull them without a follow-up. After review, the records go to you or whoever the family designated.
Not one central number. Records, admission intake, and hospice-care orders each keep their own line. Match the office to your document, then send to that specific line. A quick call to Ultimate Hospice settles which line your document should use.
Include the three identifiers staff use to match a chart: full name, date of birth, and medical record number. Add a cover sheet addressed to the admissions and referral office at Ultimate Hospice with your callback number. Send it as one combined PDF so the pages stay in order. A missing identifier is the usual reason a fax sits in a queue at Ultimate Hospice.
Need to fax Ultimate Hospice?
Upload your document and send in under a minute. No fax machine needed.
7-day free trial · No credit card required