UF Health Shands Hospital Fax Number — Referrals, Transfers, and Prior Authorization
Getting a patient referred to UF Health Shands Hospital starts with the intake team that triages new cases — here is how to reach it. As part of UF Health, UF Health Shands Hospital in Gainesville, Florida receives faxed records and referrals for patients across Florida and the Southeast. Send the referral with the records that support it so the accepting team can triage without waiting on a second fax.
UF Health Shands Hospital Fax Number
Use UF Health Shands Hospital's release-of-information request form or main switchboard to reach the right fax
Hours: The Health Information Management office generally runs Monday-Friday during business hours; the emergency department accepts clinical faxes 24/7.
Send a Fax NowWhat You Can Fax to UF Health Shands Hospital
- Clinical trial screening documents
- Prescription and renewal requests
- Insurance pre-authorization requests
- Specialist consultation notes
- Operative and discharge summaries
Referrals and transfers to UF Health Shands Hospital
Transfer and referral paperwork at UF Health Shands Hospital is handled apart from records requests. Name the program on the cover sheet so intake can route the case correctly. Confirm the program line with UF Health Shands Hospital, since referral numbers change with reorganizations.
Finding the right office to fax at UF Health Shands Hospital
There is no one catch-all fax number that reaches all of UF Health Shands Hospital. Each office — Health Information Management, referral intake, prior authorization — publishes its own line. Pin down the right office before sending and nothing sits in the wrong queue.
The secure way to fax UF Health Shands Hospital
Anything with a patient's history headed to UF Health Shands Hospital is protected data under HIPAA. A consumer fax app is not enough; the channel needs to be encrypted and HIPAA-compliant. Send FAX Mail encrypts pages in transit and includes HIPAA from the Professional plan at $39.99/month, with the Business plan at $79.99/month for higher volume — a safer route for records going to UF Health Shands Hospital than a public machine.
Faxing to UF Health Shands Hospital — FAQ
The right number depends on which office should receive the document. Use UF Health Shands Hospital's release-of-information form, which names where to send the authorization. Keep the working number with the patient's file for next time. Note the number the first time so the next fax to UF Health Shands Hospital is quicker.
No. UF Health Shands Hospital routes faxes to separate department lines, so Health Information Management and the physician referral office do not share a number. The line for Health Information Management is separate from the one for referrals. Match the office to your document, then send to that specific line. Sending to the wrong line only delays the paperwork.
Put the patient's full name, date of birth, and medical record number on every page. Note the target office — Health Information Management, a clinic, or prior authorization — on the cover sheet. Send it as one combined PDF so the pages stay in order. Check the details once before you send so nothing bounces back.
Faxes reach UF Health Shands Hospital whenever you send, but when they are handled varies by office. Processing at Health Information Management generally runs Monday through Friday during business hours. A records request sent overnight is picked up the next business day, while urgent items go straight to the units. A brief follow-up call confirms an urgent fax to UF Health Shands Hospital was seen.
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