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Trinity Health Fax Number — How to Fax Records and Referrals

Trinity Health is a Catholic health system based in Livonia, Michigan, operating dozens of hospitals and hundreds of care sites across roughly two dozen states under many regional brand names. That national scale is exactly why there is no one Trinity fax number — each local ministry and hospital keeps its own health information management office and often its own portal. The correct number appears on the release-of-information form your local Trinity facility sends back, on the location's page in the MyChart-based patient portal it uses, or from that hospital's medical records desk when you call. Because regional brands differ, confirm you are faxing the specific site that holds the record, not a corporate office.

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Trinity Health Fax Number

Get the medical records fax number from the local Trinity Health hospital or ministry you're dealing with

Hours: Trinity Health medical records offices typically operate Monday through Friday, 8:00 AM to 5:00 PM local time. Hospital clinical units accept urgent faxes 24/7.

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What You Can Fax to Trinity Health

  • Medical records and hospital discharge summaries
  • Referral and specialist consultation forms
  • Insurance pre-authorization and pre-certification requests
  • Prescription and refill requests
  • Laboratory and imaging reports
Tip: Every faxed page holds protected health information, so route it through a HIPAA-eligible service instead of a shared or public machine; Send FAX Mail's Business plan at $79.99/month fits that need and returns a delivery confirmation you can save. Put the patient's full name, date of birth, and Trinity medical record number on each page rather than the cover alone, since scanning intake frequently separates the sheets. Address the cover to the exact Trinity department or clinician so the fax reaches the right hands instead of a general inbox.

Faxing to Trinity Health — FAQ

Fax the local ministry that actually treated the patient, using its own facility name rather than the Trinity Health corporate name. If you only know the regional brand, a quick call to that hospital's medical records desk confirms whether it processes records itself and gives you its current HIM fax number.

Usually not. Because Trinity's ministries maintain separate records systems, care delivered in different states generally lives in different HIM offices. If a patient was seen at Trinity facilities in more than one region, expect to send a signed authorization to each site that holds part of the chart.

Most routine requests are completed within several business days, with larger charts and requests needing physician review taking longer. Note any hard deadline, such as a surgery or a new-provider appointment, on your cover sheet and follow up a couple of days before it if you have not received confirmation.

A third party can request records, but the local Trinity HIM office will only release them against a valid patient-signed authorization naming that requester. Fax the signed authorization along with the request to the correct facility, and include a clear return fax number or address so the copies come back to the right place.

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