Tidewell Hospice Fax Number — Send Medical Records and Release Requests
Faxing patient history to Tidewell Hospice means reaching the records team that manages files — this page shows how, securely. Tidewell Hospice is part of Empath Health, a nonprofit community hospice in Sarasota, Florida, caring for patients and families across Florida and the Southeast. Because a patient's chart is protected health information, this guide covers both where to send it and how to keep the transmission compliant.
Tidewell Hospice Fax Number
Ask Tidewell Hospice's admissions or medical records office for the current fax number
Hours: Admissions and records keep weekday hours; the hospice on-call line receives time-sensitive orders after hours.
Send a Fax NowWhat You Can Fax to Tidewell Hospice
- Durable medical equipment (DME) orders — a hospital bed, oxygen, or a wheelchair
- The signed hospice election statement
- Face-to-face (F2F) recertification encounter documentation
- Interdisciplinary group (IDG) plan-of-care updates
- Comfort-kit and medication orders coordinated with the pharmacy
Release of information at Tidewell Hospice
Chart requests at Tidewell Hospice are processed by the records office once a signed release is on file. The office matches the request to the patient's file before anything is sent out. Address the cover sheet to medical records so it reaches the right desk.
Identifiers your fax to Tidewell Hospice needs
Records that arrive at Tidewell Hospice without identifiers are the ones that get delayed. Name the receiving office — medical records or the hospice care team — at the top of the cover sheet. Send multi-page records as one combined PDF so the documents stay in order.
HIPAA and your fax to Tidewell Hospice
Because these documents hold health information, the transport to Tidewell Hospice has to be compliant. A consumer fax app is not enough; the channel needs to be encrypted and HIPAA-compliant. With Send FAX Mail you send from your phone or computer over a HIPAA-compliant, encrypted connection — Professional is $39.99/month and Business $79.99/month — appropriate for charts sent to Tidewell Hospice.
Faxing to Tidewell Hospice — FAQ
The machines accept faxes around the clock; staff processing depends on the office. Routine records and intake are staffed on weekdays. Time-critical orders are picked up at any hour by the on-call hospice clinician. Flag anything time-sensitive on the cover sheet so it is not treated as routine.
Yes — HIPAA permits faxing protected health information when the channel is secure. An unsecured machine in a shared space cannot promise the confidentiality the rules expect. Send FAX Mail's Business plan at $79.99/month is HIPAA-compliant and suited to charts sent to Tidewell Hospice. Choose the secure channel first, then confirm the number for Tidewell Hospice.
A number copied from a search result may be stale; Tidewell Hospice has the current one. Call Tidewell Hospice and ask for the admissions and referral office or the office you are reaching. That one verification keeps sensitive pages out of the wrong queue. The office that receives the fax is the authority on its own number.
Submit a signed release-of-information authorization to medical records at Tidewell Hospice. Tidewell Hospice will tell you where to fax or upload the completed form. Include the patient's name, date of birth, and the record types and date range. After review, the records go to you or whoever the family designated.
A hospice referral and the certification of terminal illness go to the admissions and referral office. Ask Tidewell Hospice for the current hospice intake line first. Attach the DNR or POLST and the discharge summary for the referral. Put the patient identifiers on every page so it is matched cleanly. It is a small step that saves a follow-up call later.
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