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Stony Brook University School of Dental Medicine Fax Number — Transfer Your Dental Records

Switching dentists or moving? Getting your record to Stony Brook University School of Dental Medicine keeps care continuous — here is what the office needs. Serving New York and the surrounding region from Stony Brook, New York, Stony Brook University School of Dental Medicine coordinates records and referrals across its teaching clinics. This guide covers what to include on a records-release request, and how to confirm whether Stony Brook University School of Dental Medicine still wants it by fax.

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Stony Brook University School of Dental Medicine Fax Number

Because Stony Brook University School of Dental Medicine runs several teaching clinics, confirm which clinic holds the chart and its department fax

Hours: A clinic's fax line receives pages any hour, but the Stony Brook University School of Dental Medicine records team works during the school's business hours.

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What You Can Fax to Stony Brook University School of Dental Medicine

  • Records requested by a graduate specialty program
  • Pre-operative medical clearance from a physician
  • A prescription or pharmacy-authorization request
  • Periodontal charting and clinical narratives
  • The treatment plan and current medications
Tip: Label each page with the patient's name and date of birth — those are what staff use to match a chart at Stony Brook University School of Dental Medicine. Name the document — a records release, a referral, a claim attachment — on the cover sheet, with a number where Stony Brook University School of Dental Medicine can reach you. Make sure the office still takes fax rather than a portal upload, and hold onto the confirmation in case an appointment depends on it.

Getting your records to Stony Brook University School of Dental Medicine

If you are new to Stony Brook University School of Dental Medicine, the office usually asks your previous dentist for the complete file. A complete record includes the clinical chart, the X-rays, the periodontal charting, and the current medications. Confirm with Stony Brook University School of Dental Medicine whether it wants the records-release request by fax or through its own secure system before you send.

Getting a chart to or from Stony Brook University School of Dental Medicine

A referral into Stony Brook University School of Dental Medicine often routes to a graduate specialty program, which reviews the case before an appointment. A signed HIPAA authorization is what allows Stony Brook University School of Dental Medicine to release or receive the chart. Keep the delivery confirmation in case the records office asks whether it arrived.

Faxing PHI to Stony Brook University School of Dental Medicine the compliant way

A dental practice is a HIPAA covered entity, so a chart on its way to Stony Brook University School of Dental Medicine sets the bar for the channel. Under HIPAA, the transport for protected health information should be secure rather than a public or ad-supported one. For PHI, Send FAX Mail's HIPAA-eligible Professional plan ($39.99/month) supports a signed BAA and encrypts every page to Stony Brook University School of Dental Medicine in transit; a 7-day free trial lets you start.

Faxing to Stony Brook University School of Dental Medicine — FAQ

Dental records are protected health information, and a dental practice is a HIPAA covered entity. Releasing them to another party runs on a signed HIPAA authorization from the patient. Even though it is your own record, a secure channel keeps it out of the wrong hands.

Increasingly, parts of the process at Stony Brook University School of Dental Medicine move online. A referral may go through an e-referral portal even when a records release is still faxed. If the office asks for a portal, use it; if it accepts fax, confirm the current line. The channel that works is whichever one the office actually asks for.

The current line comes from the office itself, so ask the staff for it. Ask the Stony Brook University School of Dental Medicine staff helping you whether the office takes fax and its number. Verifying the office and the line up front is the honest shortcut. A confirmed line beats a guessed one on documents this protected.

A records release, a set of X-rays, and a predetermination request are the documents most often sent. Imaging — bitewings, a panoramic film, or a CBCT — frequently travels with a referral. Keep the confirmation, since an appointment or a claim can turn on the timing. When in doubt, ask Stony Brook University School of Dental Medicine what it needs before you send anything.

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