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Stanford Health Care Fax Number — Send Medical Records and Referrals

Stanford Health Care moves a steady stream of medical records, physician referrals, pre-authorization requests, and lab results by fax across its departments. There's no single number that reaches the whole system. Each department keeps its own fax line, so a referral headed to one clinic won't reach the records office. If you're a provider sending patient history or an imaging result to Stanford, you'll want the department-specific number before you send.

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Stanford Health Care Fax Number

Contact Stanford Health for department-specific fax number

Hours: Stanford Health Care medical records department typically operates Monday-Friday, 8:00 AM - 5:00 PM local time. Emergency departments accept faxes 24/7.

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What You Can Fax to Stanford Health Care

  • Medical records and patient history
  • Physician referral forms
  • Insurance pre-authorization requests
  • Prescription requests and renewals
  • Lab and imaging results
Tip: Put the patient's full name, date of birth, and medical record number on every page so Stanford can match the fax to the right chart. Name the specific department or physician on the cover page, since that's what gets your fax routed quickly through a large system. Because these are protected health records, send them through a HIPAA-compliant service like Send FAX Mail rather than an open fax line.

Faxing to Stanford Health Care — FAQ

No. Stanford Health Care runs separate fax lines by department, so a referral, a records request, and a pre-authorization may each go to a different number. Contact Stanford directly to get the line for the department you need.

Use a HIPAA-compliant fax service like Send FAX Mail and put the patient's name, date of birth, medical record number, and the receiving department on the cover page. That keeps the records protected and helps staff file them correctly.

It is, as long as you use a compliant service. Send FAX Mail's Business plan at $79.99 per month includes HIPAA compliance and encryption, which covers the medical faxes providers send to Stanford.

The medical records department generally operates Monday through Friday, 8:00 AM to 5:00 PM local time, while emergency departments receive faxes around the clock. A non-emergency fax sent after hours will sit until the department reopens.

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