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Southlake MRI & Diagnostic Center Fax Number — Send a Prior Authorization

Need to fax a prior-authorization approval for an MRI, CT, or PET at Southlake MRI & Diagnostic Center? That paperwork goes to the insurance and authorization office, not the imaging team. Southlake MRI & Diagnostic Center is a dedicated MRI center in Merrillville, Indiana, handling MRI imaging for patients and referring providers across the Midwest. Because these documents carry patient health information, this guide covers both where to send them and how to keep the transmission compliant.

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Southlake MRI & Diagnostic Center Fax Number

Confirm the right fax with the Southlake MRI & Diagnostic Center office handling your MRI order or authorization

Hours: Scheduling and records keep weekday hours; the MRI team receives time-sensitive orders during scan hours.

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What You Can Fax to Southlake MRI & Diagnostic Center

  • A request to release the radiology report and images back to the referring provider
  • A screening order (for example, screening mammography or low-dose lung CT)
  • A release-of-information (ROI) authorization for a patient's images and reports
  • A prior-authorization approval for the MRI
  • A CD or PACS image-sharing request for outside prior studies
Tip: Put the patient's full name, date of birth, and (when known) medical record number on every page so Southlake MRI & Diagnostic Center can match documents that get separated during intake. Name the receiving office — medical records, the scheduling and pre-authorization office, or the imaging team — on the cover sheet, and add your callback number. Combine the documents into one job so they stay in order, and save the transmission receipt.

Advanced-imaging approvals at Southlake MRI & Diagnostic Center

A payer approval for a study at Southlake MRI & Diagnostic Center is routed to the authorization office, not the imaging team. The authorization office matches the approval number to the order before the study is scheduled. Include the authorization number, the patient identifiers, and the ordered study.

The order-to-appointment path at Southlake MRI & Diagnostic Center

A new imaging order at Southlake MRI & Diagnostic Center is handled by scheduling, apart from a records or report request. Scheduling matches the order to an appointment slot and the correct protocol before the visit. Send the order and the supporting notes as one fax so nothing arrives split.

HIPAA and your fax to Southlake MRI & Diagnostic Center

Anything with a patient's clinical history or imaging headed to Southlake MRI & Diagnostic Center is protected data under HIPAA. A walk-in machine in a shared space cannot promise the confidentiality the rules expect. Send FAX Mail includes HIPAA and encryption starting at $39.99/month, so PHI headed to Southlake MRI & Diagnostic Center travels over a compliant channel instead of a fax machine in a shared office.

Faxing to Southlake MRI & Diagnostic Center — FAQ

Include the identifiers staff use to match a study: full name, date of birth, and record number. Direct the cover sheet to the correct Southlake MRI & Diagnostic Center office and include a number staff can call. A delivery confirmation then tells you the fax reached Southlake MRI & Diagnostic Center. Complete, legible identifiers are what move the order fastest.

Southlake MRI & Diagnostic Center receives faxes at any hour, but the offices that process them keep set schedules. The offices that handle orders and records keep standard weekday hours. Send routine requests early in the day for same-day handling; stat orders are worked during scan hours. Routine copies follow the office's normal queue rather than jumping ahead.

Yes — HIPAA permits faxing protected health information when the channel is secure. A consumer app is not enough; the channel has to be encrypted and compliant, which rules out shared office machines. Send FAX Mail encrypts pages in transit and includes HIPAA starting at $39.99/month — safer for PHI headed to Southlake MRI & Diagnostic Center than a public machine. Compliance is about how the pages travel, not only where they land at Southlake MRI & Diagnostic Center.

The current line comes from Southlake MRI & Diagnostic Center directly, since office numbers change. Check Southlake MRI & Diagnostic Center's scheduling or medical-records page, then verify the line by phone. A quick check beats faxing PHI to a number that has moved. A confirmed line beats a guessed one on documents this sensitive.

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