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Rehabilitation Institute of Virginia Fax Number — Request and Send Rehabilitation Records

Getting a copy of a rehabilitation record from Rehabilitation Institute of Virginia starts with a completed release-of-information form; here is where to send it. Rehabilitation Institute of Virginia, a rehabilitation institute in Newport News, Virginia, sends referrals, plans of care, and discharge summaries by fax every day. Because a patient's record is protected health information, this guide covers both where to send it and how to keep the transmission compliant.

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Rehabilitation Institute of Virginia Fax Number

Check with Rehabilitation Institute of Virginia's front desk, which can route you to admissions or records

Hours: A fax to a rehab hospital lands whenever you send it because the units are staffed overnight, but an authorization packet or a records release sent after hours is picked up the next business day.

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What You Can Fax to Rehabilitation Institute of Virginia

  • A signed release for a copy of the rehabilitation record
  • A progress update back to the referring physician or specialist
  • The patient's H&P, imaging, and progress notes for the admission decision
  • A discharge summary and continuing-therapy orders to the next provider
  • A prior-authorization request with the plan of care documenting the intensive-therapy requirement
Tip: Mark all pages with the identifiers Rehabilitation Institute of Virginia needs to reconnect a split referral or rehabilitation record. State which Rehabilitation Institute of Virginia desk the fax is for — pre-admission screening, authorization, or records — on the cover sheet so it is routed on the first try. Send multi-page records and the plan of care as one combined PDF and keep the delivery confirmation.

Release of information at Rehabilitation Institute of Virginia

Getting a copy of a rehabilitation record from Rehabilitation Institute of Virginia, or sending prior records in for an admission, starts with a completed release-of-information form. List the patient's identifiers, the dates of the stay, and the exact records you need. Keep the confirmation so you can show the release was sent.

Identifiers your fax to Rehabilitation Institute of Virginia needs

Documents that arrive at Rehabilitation Institute of Virginia without a patient name or referring case manager are the ones that get set aside. Put the patient's full name, date of birth, and the referring hospital or case manager on every page. Keeping the pages in one job avoids a half-received referral at Rehabilitation Institute of Virginia.

Protected health information and Rehabilitation Institute of Virginia

A fax to Rehabilitation Institute of Virginia that carries a diagnosis, an H&P, or a discharge summary is PHI and belongs on a secure channel. The rules turn on using a secure, compliant service rather than a public or ad-supported one. Send FAX Mail encrypts pages in transit and includes HIPAA from the $39.99/month Professional plan, a safer route for rehabilitation records going to Rehabilitation Institute of Virginia than a shared machine.

Faxing to Rehabilitation Institute of Virginia — FAQ

Rehabilitation Institute of Virginia faxes the medical-necessity documentation to the payer, then coordinates with the referring case manager. Providing the payer's fax speeds the authorization decision. The packet names the diagnosis, the plan of care, and the functional deficits that justify the stay. Put the patient's identifiers and the diagnosis on every page.

Include the identifiers staff use to match an admission: the patient's name, date of birth, and referring provider. State the specific staff the fax is for — a referral, an authorization, or records — on the cover sheet. Attach the signed release or authorization when the fax is a records request or an authorization packet. Check the details once before you send so nothing bounces back.

Rehabilitation Institute of Virginia is a 24/7 inpatient hospital, so the machine receives a fax any hour, but the admissions, authorization, and records staff work standard business hours. A rehabilitation hospital keeps its units staffed at all times. Send routine referral and records faxes during weekday hours so they are worked promptly. Routine copies follow the office's normal queue.

Yes — HIPAA permits faxing protected health information when the channel is secure. HIPAA turns on using a compliant, encrypted service rather than a public one. Send FAX Mail includes HIPAA from the Professional plan at $39.99/month and encrypts documents in transit for records bound for Rehabilitation Institute of Virginia. Handled that way, the records stay within the rules end to end.

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