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Occupational Health Centers of Minnesota Fax Number — Pre-Employment and DOT Physicals

An employer physical at Occupational Health Centers of Minnesota ends in a clearance the employer needs on file, and that result is faxed to the human-resources or safety contact — this guide covers it. As an industrial and onsite occupational medicine clinic in Minneapolis, Minnesota, Occupational Health Centers of Minnesota coordinates onsite and clinic-based injury care, OSHA surveillance, and worksite health programs for industrial employers and their crews across the upper Midwest. Because a physical result is protected health information, this guide covers both where to send it and how to keep the transmission compliant.

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Occupational Health Centers of Minnesota Fax Number

Reach the Occupational Health Centers of Minnesota staff who run the employer's surveillance program and confirm the fax first

Hours: Front-desk coverage follows the clinic's weekday hours, sometimes starting early for pre-shift physicals, so an incoming fax is received when the clinic is open, but a records release sent after hours is worked the next business day.

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What You Can Fax to Occupational Health Centers of Minnesota

  • A return-to-work clearance after a worksite injury
  • Audiometric hearing-conservation results for an annual OSHA surveillance program
  • A First Report of Injury for a worksite injury
  • A signed release for a copy of the surveillance record
  • Heavy-metal or exposure-monitoring lab results for a surveillance file
Tip: Put the worker's name, date of birth, and the employer or claim number on each page so Occupational Health Centers of Minnesota can match it cleanly. Direct the cover sheet to the claims desk, employer services, or records at Occupational Health Centers of Minnesota, with a callback number for questions. Group the pages into a single fax and hold onto the confirmation in case you need to prove it arrived.

Faxing a DOT certificate or pre-placement result from Occupational Health Centers of Minnesota

An employer that sends an applicant to Occupational Health Centers of Minnesota for a pre-placement physical needs the result before the start date, so Occupational Health Centers of Minnesota faxes it to the hiring contact. A DOT certificate should travel with the exam date and the examiner's information so it is valid on its face. A brief call helps the hiring contact watch for a time-sensitive clearance.

Drug and alcohol screening results at Occupational Health Centers of Minnesota

Drug and alcohol screening at Occupational Health Centers of Minnesota runs on chain of custody: the specimen, the custody-and-control form, and the result are handled so the paperwork holds up, then the verified result is faxed through the Medical Review Officer to the employer's designated representative. Confirm whether the result goes to the employer representative, the consortium, or the program administrator before sending. Keep the confirmation so the testing file shows the result was transmitted.

Faxing PHI to Occupational Health Centers of Minnesota the compliant way

An injury report, a work-status note, and a screening result are protected health information, so how you fax them to Occupational Health Centers of Minnesota matters as much as the number. A shared machine in an open office cannot promise the confidentiality the rules expect. Send FAX Mail includes HIPAA and encryption starting at $39.99/month, so worker records headed to Occupational Health Centers of Minnesota travel over a compliant channel instead of a shared machine.

Faxing to Occupational Health Centers of Minnesota — FAQ

A number copied from a search result may be stale; Occupational Health Centers of Minnesota has the current one. A larger clinic may take some documents through a records office, so confirm Occupational Health Centers of Minnesota still accepts fax for your request. A quick check beats faxing PHI to a number that has moved. That confirmation is the difference between a delivered claim and a lost one.

Start with a signed release form to Occupational Health Centers of Minnesota's health-information staff. Occupational Health Centers of Minnesota routes the request to the staff who pull the record. A complete request — identifiers, dates, and records wanted — moves fastest. Turnaround depends on the request; routine copies are handled in the order received.

Occupational Health Centers of Minnesota is usually reached at one or two lines that cover the whole clinic. Even so, an injury report, an employer physical, and a records request may go to different staff on that one line. Verify the working fax with Occupational Health Centers of Minnesota first, since a clinic's numbers change. When in doubt, ask Occupational Health Centers of Minnesota for the fax by the name of the desk.

That is a standard workflow; Occupational Health Centers of Minnesota faxes the injury report so the claim can open with the carrier. Providing the adjuster's current fax speeds the report to the open claim. The report is what lets the claim open cleanly after the first visit. That one step keeps the claim moving from the start.

A worker cleared for a respirator at Occupational Health Centers of Minnesota generates a clearance and a fit-test record faxed to the employer so the respirator can be worn on the job. Ask Occupational Health Centers of Minnesota which line receives surveillance records. Send the clearance and the fit-test record together so the file is complete. A brief call ahead helps staff watch for a time-sensitive fax. The result is a clean hand-off to the right staff at Occupational Health Centers of Minnesota.

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