Maine Medical Center Fax Number — Send Medical Records and Release Requests
Faxing patient history to Maine Medical Center means reaching the records team that manages charts — this page shows how, securely. Located in Portland, Maine, Maine Medical Center is part of MaineHealth and a teaching hospital that cares for patients throughout northern New England. Because charts are protected health information, this guide covers both where to send them and how to keep the transmission compliant.
Maine Medical Center Fax Number
Use Maine Medical Center's release-of-information request form or main switchboard to reach the right fax
Hours: Records staff typically work weekday business hours, while inpatient units and the ED receive urgent faxes around the clock.
Send a Fax NowWhat You Can Fax to Maine Medical Center
- Lab and imaging results
- Specialist consultation notes
- Hospital-to-hospital transfer paperwork
- Prescription and renewal requests
- Physician referral forms
Getting a chart to or from Maine Medical Center
Chart requests at Maine Medical Center are processed by the records office on a signed authorization. Records are released to you or to the party you name once the request is processed. Name the records office on the cover sheet and include a callback number.
Making sure your fax lands with the right team at Maine Medical Center
How you label the pages decides whether Maine Medical Center can reconnect them if they get separated. Note the date and the page count so the receiving team knows the fax is complete. With the identifiers and destination clear, the fax lands where it should on the first try.
Faxing PHI to Maine Medical Center the compliant way
Anything with a patient's history headed to Maine Medical Center is protected data under HIPAA. A walk-in machine in a shared space cannot promise the confidentiality the rules expect. Send FAX Mail's Professional plan ($39.99/month) and Business plan ($79.99/month) both include HIPAA coverage and encryption for documents bound for Maine Medical Center.
Faxing to Maine Medical Center — FAQ
Every page should carry the patient's full name, date of birth, and record number. Add a cover sheet addressed to the physician referral office at Maine Medical Center with your callback number. Send it as one combined PDF so the pages stay in order. A missing identifier is the usual reason a fax sits in a queue at Maine Medical Center.
Incoming faxes to Maine Medical Center are never turned away by the hour, but processing is not always immediate. Records and referral offices work weekday business hours. A records request sent overnight is picked up the next business day, while urgent items go straight to the units. Flag anything time-sensitive on the cover sheet so it is not treated as routine.
Faxing records to Maine Medical Center is fine under HIPAA as long as the service is compliant. Faxing itself is accepted for PHI; the transport is what has to be secure. Send FAX Mail covers HIPAA on the Professional ($39.99/month) and Business ($79.99/month) plans for documents going to Maine Medical Center. Choose the secure channel first, then confirm the number for Maine Medical Center.
Get it from the office that will receive the document rather than an old listing. Use Maine Medical Center's release-of-information form, which names where to send the authorization. Keep the working number with the patient's file for next time. The office that receives the fax is the authority on its own number.
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