Madison County Recorder of Deeds, Illinois Fax Number — Copies, Recording, and Records Requests
The paperwork behind a Madison County property is recorded through the recorder of deeds; a copy of a recorded deed is public and can often be requested. Madison County Recorder of Deeds, Illinois, working out of Edwardsville, records and indexes deeds, mortgages, and liens for Madison County. This page walks through the recorded documents, what a copy request needs, and what you might actually fax.
Madison County Recorder of Deeds, Illinois Fax Number
Use the county's records-office page to confirm the recorder of deeds's line before you send anything
Hours: The recorder of deeds keeps weekday business hours; a fax sent overnight is handled the next business day.
Send a Fax NowWhat You Can Fax to Madison County Recorder of Deeds, Illinois
- A certified- or plain-copy request for a recorded deed or mortgage
- A lien release or satisfaction to the party that will record it
- A document to your lender or escrow agent during closing
- A records-search or chain-of-title inquiry to the office
- A public-records or open-records request to the office
Recorded instruments in Madison County
Recorded documents in Madison County — the deed, the mortgage or deed of trust, the lien, the satisfaction — are the recorder of deeds's stock in trade. A certified copy carries the office's seal and is what a lender or court usually wants, versus a plain informational copy. Keep the recording itself on the original channel, and use fax for the copy or the question about Madison County records.
The cover sheet that gets your fax routed in Madison County
The cover sheet does the routing work once a fax reaches the recording office for Madison County. Include the property address and the recording reference so the request is routed on the first try. That routing detail is what ties the request to the correct instrument in Madison County.
A secure way to fax in a Madison County transaction
Sending a document in a Madison County records matter is faster online than finding a fax machine or driving to an office. Everything sends from your browser, so there is no machine, no busy signal, and a record of delivery. Send FAX Mail's plans begin at $12.99/month and there is a 7-day free trial with no card required to try it.
Faxing to Madison County Recorder of Deeds, Illinois — FAQ
A number copied from a search result may be stale; the recorder of deeds has the current one. Call the office's main line and ask whether your request goes by fax or must be mailed or filed online. Confirming the line first is a two-minute step that prevents a misrouted request.
Not as a recording. The recorder of deeds in Madison County records the original instrument, not a fax. The original is submitted with the recording fee and any transfer tax, then indexed by the parties' names. Fax still helps for a copy request, a records question, or a document to a party — where the recorder of deeds or that recipient accepts it.
The recorder of deeds maintains Madison County's recorded documents and answers the copy and search requests that come with them. The office indexes instruments by the parties' names, so a search needs the names and an approximate date. Get the current fax from the county's official website or by calling the recorder of deeds directly.
Recorded Madison County instruments are public, and a copy request is one of the things the office handles. The office can look it up by the parties' names if you do not have the document number. Confirm whether the recorder of deeds takes a copy request by fax, or requires a written, in-person, or online request, and what the fee is.
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