Loudoun County Public Schools Fax Number — IEP, 504, and Special Education Documents

The current line comes from Loudoun County Public Schools directly, since school and office numbers change. Ask the Loudoun County Public Schools office that owns your request whether it takes fax and its current number. Confirming the line first is a two-minute step that prevents a misrouted document. That confirmation is the difference between a delivered document and a lost one.

A student's education records at Loudoun County Public Schools are governed by FERPA, not HIPAA. Because the school holds them, health forms are FERPA records rather than HIPAA-protected information. In practice that means a parent or guardian authorization governs releasing the records.

Not one central number. The records office, enrollment, and the exceptional-student-services department each keep their own line, and so does each campus. Confirm the correct line for the school or office you are reaching, and check it still accepts fax. When in doubt, ask Loudoun County Public Schools for the school or office by name.

Put the student's full name, date of birth, and grade level on every page. On the cover sheet, name the student records office or the receiving school so it lands with the right team. Include a signed parent or guardian authorization when the request is for records that are not your own child's. Clear labeling is what keeps a multi-page request together at Loudoun County Public Schools.

Send the request to Loudoun County Public Schools' records office or the school the student attends. Add your signed authorization so the office can release the file. Verify the channel, since many county systems now request records online. Name the receiving school or office on the cover sheet so it is not misrouted. Doing it that way avoids the most common cause of a delay.