Loudoun County Clerk of the Circuit Court, Virginia Fax Number — Copies, Recording, and Records Requests
Most faxing in a Loudoun County closing is between the parties — the title company, the lender, the escrow agent — not to the clerk of the circuit court's office. Loudoun County Clerk of the Circuit Court, Virginia, working out of Leesburg, records and indexes deeds, mortgages, and liens for Loudoun County. Here is when fax is the right tool between the parties, and how to confirm the office's line for the rest.
Loudoun County Clerk of the Circuit Court, Virginia Fax Number
Confirm the clerk of the circuit court's office's current fax on Loudoun County's official website — a document to record goes in as an original, not by fax
Hours: Copy and search requests are worked during weekday business hours; after-hours faxes queue until morning.
Send a Fax NowWhat You Can Fax to Loudoun County Clerk of the Circuit Court, Virginia
- A certified- or plain-copy request for a recorded deed or mortgage
- A records-search or chain-of-title inquiry to the office
- A completed copy-request form where the office accepts it by fax
- A supporting document the office asks you to send by fax
- A document to your lender or escrow agent during closing
When fax is party-to-party in Loudoun County
A copy of a recorded deed for the lender, or a lien release to the title company, is a common fax in a Loudoun County transaction. A recorded deed copy, a satisfaction of mortgage, or a correction document may be requested by fax by a party to the deal. A confirmation page is worth keeping whenever a fax carries a payoff, a release, or a recorded copy for Loudoun County.
Why recording in Loudoun County is not a fax
To record a deed or mortgage in Loudoun County, the clerk of the circuit court's office takes the original instrument, properly notarized, with fees — a fax is not how it is recorded. The instrument is indexed by grantor and grantee once recorded, and a stamped copy comes back to the submitter. For anything that is not the recording itself — a copy, a search, correspondence — fax can still be the right tool.
A secure way to fax in a Loudoun County transaction
When a fax is the right channel in a Loudoun County records matter, you do not need a fax machine to send one. You upload the PDF, enter the confirmed fax number, and the pages go out encrypted in transit. Send FAX Mail's plans begin at $12.99/month and there is a 7-day free trial with no card required to try it.
Faxing to Loudoun County Clerk of the Circuit Court, Virginia — FAQ
Skip the third-party aggregators and take the line from the clerk of the circuit court's office's own page. Look for the .gov county site's office directory, then confirm the number by phone. Once confirmed, note the number and the accepted channel so you do not repeat the search.
Generally no. A document is recorded through the clerk of the circuit court's office in Loudoun County as an original, notarized instrument — not by fax. Fees, notarization, and formatting standards attach at recording, which a fax cannot satisfy. A copy request, a payoff, or a document to your title company is where fax belongs — the recording stays an original.
Copies, title searches, and questions about a recorded instrument in Loudoun County all run through the clerk of the circuit court's office. A copy comes by mail, in person, or online depending on the county's setup. Staff can point you to the online records portal when a request is faster there than by fax.
A certified copy carries the office's seal; a plain copy is informational — both are available for Loudoun County records. Give the book-and-page or document number, or the party names and approximate recording date, to locate it. Many counties now take copy orders through an online records portal, which the office can point you to.
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