How to Fax Background Check Authorizations — Easy Step-by-Step Guide
A background check authorization is the signed consent that lets an employer, landlord, or screening agency pull your records, and these offices often want it by fax so there's a documented copy on file before any search begins. The form carries your date of birth, Social Security number, and current address, which makes verifying the destination number a real concern. Send FAX Mail lets you send the signed authorization from any device and returns a delivery confirmation you can keep as proof you submitted consent.
How to Fax a Background Check Authorizations
- 1Gather all required documents and complete all forms fully — incomplete submissions are commonly rejected
- 2Scan or photograph the completed documents as a clear, legible PDF
- 3Find the recipient's official fax number from their website or by calling to confirm
- 4Log in to Send FAX Mail at sendfaxmail.com or use the mobile app
- 5Upload your document, enter the fax number, and include a brief cover note
- 6Send and save the delivery confirmation email as proof of submission
Document Format
Ensure all text is legible in black and white — fax transmits in grayscale. Signatures must be clearly visible. Include your name and contact information on the cover sheet. For multi-page documents, number each page and include identifying information in the header.
Legal Considerations
Many personal documents contain sensitive personally identifiable information including dates of birth, Social Security numbers, and addresses. Verify the recipient's fax number carefully before transmitting to prevent misdirected PHI or PII. Some official documents may require original signatures or certified copies — faxed copies may not be accepted in all circumstances.
Industries That Fax This Document
What’s current · as of August 2026
Recent updates
Federal agencies still write fax into new rules and notices
The Federal Register — the daily journal of U.S. federal rulemaking — regularly publishes rules and notices that reference fax as an accepted or required submission channel for filings with agencies like the IRS, SSA, and CMS. That is why fax remains a live requirement for many official forms even as electronic portals expand.
Federal Register →
Faxing a Background Check Authorizations — FAQ
Yes. The iOS and Android apps let you photograph or upload the signed form and send it from a mobile device. The delivery confirmation arrives by email right after the transmission finishes.
Send FAX Mail emails a confirmation with a timestamp showing exactly when the recipient's fax line accepted the document. Hold onto it as evidence that you submitted consent, which can matter if the screening process is delayed or questioned.
Transmissions are encrypted with TLS in transit and AES-256 at rest. The most common mistake is sending to the wrong number, so confirm the recipient's fax line before you transmit a form carrying your identifying details.
A 7-day free trial lets you send a test authorization without a credit card to start. If you're a recruiter or property manager sending these regularly, the Starter plan covers 600 pages for $12.99 a month, and a high-volume screening shop moves up to a larger plan rather than paying per page.
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