Hospice of Southern Maine Fax Number — Send a Hospice Referral
Sending a hospice referral to Hospice of Southern Maine for a hospital or SNF discharge? Those route to the admissions and referral office, which keeps its own fax line. Based in Scarborough, Maine, Hospice of Southern Maine is a community-based nonprofit hospice and a community hospice and palliative care organization serving patients and families throughout northern New England. Send the discharge summary with the medication list, physician orders, and prognosis documentation so intake can review without waiting on a second fax.
Hospice of Southern Maine Fax Number
Call Hospice of Southern Maine and ask for the hospice referral team or the office you need to reach by fax
Hours: Admissions and records keep weekday hours; the hospice on-call line receives time-sensitive orders after hours.
Send a Fax NowWhat You Can Fax to Hospice of Southern Maine
- Physician orders and verbal-order signatures
- Medical records and release-of-information (ROI) authorizations
- A hospice referral from a hospital, SNF, or physician
- Face-to-face (F2F) recertification encounter documentation
- Durable medical equipment (DME) orders — a hospital bed, oxygen, or a wheelchair
Getting a patient onto hospice service at Hospice of Southern Maine
When a discharging hospital refers a patient to Hospice of Southern Maine, the referral packet reaches the admissions and referral office. A hospice referral moves fastest when the prognosis documentation and the authorization travel with it. A same-day hospice referral is time-sensitive, so confirm the office received it.
How the hospice election reaches Hospice of Southern Maine
The signed election statement and the CTI for a patient of Hospice of Southern Maine go to the admissions office that opens the benefit period. The election statement names the hospice, the effective date, and the patient's acknowledgment of the comfort-focused plan of care. Confirm the current admissions fax with Hospice of Southern Maine before sending time-sensitive election paperwork.
Faxing PHI to Hospice of Southern Maine the compliant way
Anything with a patient's history headed to Hospice of Southern Maine is protected data under HIPAA. The rules turn on using a secure, compliant service rather than a public or ad-supported one. Send FAX Mail encrypts pages in transit and includes HIPAA from the Professional plan at $39.99/month, with the Business plan at $79.99/month for higher volume — a safer route for records going to Hospice of Southern Maine than a public machine.
Faxing to Hospice of Southern Maine — FAQ
No. Hospice of Southern Maine routes faxes to separate office lines, so medical records and the admissions and referral office do not share a number. Records, admission intake, and hospice-care orders each keep their own line. Match the office to your document, then send to that specific line. Sending to the wrong line only delays the paperwork for a patient and family who need it.
Every page should carry the patient's full name, date of birth, and record number. Add a cover sheet addressed to the admissions and referral office at Hospice of Southern Maine with your callback number. Send it as one combined PDF so the pages stay in order. Check the details once before you send so nothing bounces back.
Incoming faxes to Hospice of Southern Maine are never turned away by the hour, but processing is not always immediate. Administrative offices keep a Monday-to-Friday schedule. A records request sent overnight is worked the next business day, while urgent orders go to the on-call team. A brief follow-up call confirms an urgent fax to Hospice of Southern Maine was seen.
Faxing records to Hospice of Southern Maine is fine under HIPAA as long as the service is compliant. Faxing itself is accepted for PHI; the transport is what has to be secure. Send FAX Mail covers HIPAA on the Professional ($39.99/month) and Business ($79.99/month) plans for documents going to Hospice of Southern Maine. Handled that way, the records stay within the rules end to end.
A hospice referral and the certification of terminal illness go to the admissions and referral office. Confirm the admissions fax with Hospice of Southern Maine before sending the referral. Include the attending physician's information and the signed certification of terminal illness. A brief call ahead helps staff watch for a time-sensitive fax. It is a small step that saves a follow-up call later.
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