Highland Avenue VA Clinic Fax Number — Send a Referral or Consult
A referral into or out of Highland Avenue VA Clinic for community care goes to the referral office — this page shows how to reach it and send securely. Highland Avenue VA Clinic, a VA outpatient clinic in Cincinnati, Ohio, handles records requests, referrals, and paperwork by fax for enrolled veterans. Because a referral carries clinical information, this guide covers both where to send it and how to keep the transmission compliant.
Highland Avenue VA Clinic Fax Number
Ask the Highland Avenue VA Clinic Release of Information office for its current fax number
Hours: Records and enrollment offices are open weekdays; referrals reach the clinical team during clinic hours.
Send a Fax NowWhat You Can Fax to Highland Avenue VA Clinic
- A form for your PACT primary care provider to complete
- A community care authorization for a non-VA primary care appointment
- A community care referral or consult and its supporting clinical notes
- A completed disability, FMLA, or return-to-work form for the provider to review
- A request to send your VA treatment records to a non-VA provider
Faxing a referral to Highland Avenue VA Clinic
A referral into or out of Highland Avenue VA Clinic for community care is coordinated by the referral office. The office reviews the indication so the consult is routed to the correct clinic or authorization. Include the veteran's identifiers, the service requested, and a callback number.
The order-and-result path at Highland Avenue VA Clinic
Orders, results, and outside records at Highland Avenue VA Clinic route to different offices, not one shared line. Outside records added to the chart help the clinic have the full picture before a visit. Confirm the current fax with Highland Avenue VA Clinic before sending a time-sensitive order.
HIPAA, 38 U.S.C. 7332, and your fax to Highland Avenue VA Clinic
Faxing PHI to Highland Avenue VA Clinic is allowed, but the service you use has to protect it. Some VA records — drug and alcohol treatment, HIV, or sickle-cell — carry extra confidentiality under 38 U.S.C. 7332. Send FAX Mail includes HIPAA and encryption starting at $39.99/month, so PHI headed to Highland Avenue VA Clinic travels over a compliant channel instead of a fax machine in a shared office.
Faxing to Highland Avenue VA Clinic — FAQ
Yes — HIPAA permits faxing protected health information when the channel is secure. The risk is not the fax itself but an unsecured tool, so a free app or a public machine will not do. Send FAX Mail's Business plan at $79.99/month is HIPAA-compliant and suited to records sent to Highland Avenue VA Clinic. The safeguard is the service you use, not the act of faxing.
The current line comes from Highland Avenue VA Clinic directly, since office numbers change. The sending provider's office often already has the correct Highland Avenue VA Clinic fax on file. That one verification keeps sensitive pages out of the wrong queue. Skip the stale listing and confirm the line at the source.
Send a signed release form to the records staff who manage the veteran's chart. The office names the current fax once your request is on file. Include the veteran's name, date of birth, and the records and date range. Once processed, Highland Avenue VA Clinic releases the records to you or whoever you designated.
No. Documents go to different fax lines at Highland Avenue VA Clinic depending on the office. The line for the Release of Information office is separate from the one for referrals. Ask for the office you actually need to get the right number. Keep the confirmed number with the veteran's file so you are not searching next time.
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