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Hazelwood Center Fax Number — Consent and Case-Management Documents

A resident of Hazelwood Center often has a guardian or support coordinator, so consent and planning documents move by fax — this page shows how, securely. As a community ICF/IID in Louisville, Kentucky, Hazelwood Center coordinates 24-hour care and active treatment for residents with intellectual and developmental disabilities for residents with intellectual and developmental disabilities across the Ohio Valley. Because these documents carry protected health information, this guide covers both where to send them and how to keep the transmission compliant.

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Hazelwood Center Fax Number

Use Hazelwood Center's admissions or records-request instructions to find where to send documents

Hours: Nursing coverage is continuous at a residential facility; the administrative and records offices are open on weekdays, so time-sensitive medical faxes reach nursing any time while paperwork waits for office hours.

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What You Can Fax to Hazelwood Center

  • Behavior support plans and therapy progress notes
  • Day-program and community-activity coordination records
  • Pharmacy medication orders and refill authorizations
  • Hospital admission and discharge summaries for a resident
  • Release-of-information requests for a resident's record
Tip: Put the resident's name and date of birth on each page so Hazelwood Center can match it cleanly. Direct the cover sheet to records, nursing, or the program team at Hazelwood Center, with a callback number for questions. Group the pages into a single fax and hold onto the confirmation in case you need to prove it arrived.

How consent and planning documents move at Hazelwood Center

Much of the paperwork at Hazelwood Center moves between the facility and each resident's guardian, support coordinator, or the state agency, because a resident's care decisions and funding run through them. Confirm whether the signature needed is the resident's or the guardian's before you send. Confirm the receiving fax with Hazelwood Center or the agency's office before you send.

The records-request path at Hazelwood Center

A record from Hazelwood Center moves once the authorization — and, where a guardian holds decision-making, the guardian's signature — is verified. Because a resident may have a legal guardian, the release often carries the guardian's signature rather than the resident's. Include a callback number so staff can reach you with a question.

The secure way to fax Hazelwood Center

A fax to Hazelwood Center that carries a medical order or a plan is PHI and belongs on a secure channel. Encryption in transit and a compliant provider are what keep the transmission within the rules. On Send FAX Mail, HIPAA coverage is included from the $39.99/month Professional tier up, and every page to Hazelwood Center is encrypted in transit with a delivery confirmation.

Faxing to Hazelwood Center — FAQ

The machine accepts faxes at any time; a medical order reaches nursing quickly, while records and consent forms are worked during office hours. Because residents live on-site, someone is always on the floor at Hazelwood Center. Time-sensitive medical orders reach nursing any time; routine paperwork waits for office hours. A brief follow-up call confirms an urgent fax to Hazelwood Center was seen.

It is, provided your fax service is HIPAA-compliant. Faxing itself is accepted for PHI; the transport is what has to be secure. Send FAX Mail encrypts pages in transit and includes HIPAA starting at $39.99/month — safer for PHI headed to Hazelwood Center than a public machine. Choose the secure channel first, then confirm the number for Hazelwood Center.

Ask Hazelwood Center's front office for its working fax before you send. A larger facility may take some documents through a records office, so confirm Hazelwood Center still accepts fax for your request. A quick check beats faxing PHI to a number that has moved. The facility that receives the fax is the authority on its own number.

Submit a signed release-of-information authorization to the records office at Hazelwood Center. Hazelwood Center routes the request to the staff who pull the record. A complete request — identifiers, dates of service, and records wanted — moves fastest. After review, the records go to you or whoever you designated.

Records requests, consent forms, and hospital summaries are the documents Hazelwood Center most often sends and receives. Confirm the records or nursing fax with Hazelwood Center before sending. Send the signed release with a records request. Send the whole packet as one job so nothing arrives split. That keeps the request moving without a second round trip.

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