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HCA Healthcare Fax Number — Send Medical Records and Referrals

HCA Healthcare operates hundreds of hospitals and surgery centers across the country, and each facility routes medical records, referrals, and authorizations to its own department fax lines. There is no single national HCA fax number for clinical documents, so the line for a records request at one hospital will differ from the one handling pre-authorization at another. Because these faxes carry patient health information, they need to move over a HIPAA-compliant channel from end to end.

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HCA Healthcare Fax Number

Contact your HCA facility for specific fax number

Hours: HCA Healthcare medical records department typically operates Monday-Friday, 8:00 AM - 5:00 PM local time. Emergency departments accept faxes 24/7.

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What You Can Fax to HCA Healthcare

  • Medical records and patient history
  • Physician referral forms
  • Insurance pre-authorization requests
  • Prescription requests and renewals
  • Lab and imaging results
Tip: Call the specific HCA facility and ask for the fax number tied to the department you need, whether that is health information management, a referring physician's office, or admissions. Label every page with the patient's full name, date of birth, and medical record number so staff can attach your documents to the correct chart. Send medical records through Send FAX Mail's Business plan at $79.99 a month, which is built for HIPAA-covered traffic and encrypts the documents in transit.

Faxing to HCA Healthcare — FAQ

No. HCA is a network of separate hospitals and clinics, and each one assigns its own fax numbers by department. Contact the individual facility that will receive your documents and ask for the line that matches your request.

Confirm the receiving department's fax number first, then name that department and the treating physician on your cover page. Add the patient's name, date of birth, and record number so the documents can be filed without a callback.

Faxing patient records is acceptable under HIPAA as long as you use a compliant service and send to a verified number. Send FAX Mail's Business plan at $79.99 a month signs a BAA and encrypts every transmission, which covers the handling requirements.

Paid plans start at $12.99 a month, with HIPAA support beginning on the Professional plan at $39.99 and the Business plan at $79.99. Each plan includes a monthly page allowance, and a high-volume HCA facility that needs more simply moves to a larger plan rather than paying per page. Choosing your fax number costs nothing extra, and a 7-day free trial lets you test a send first.

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