Haven Hospice Fax Number — Send Physician and Comfort-Care Orders
Orders and comfort-care paperwork for a patient of Haven Hospice route to the hospice care team, so the right fax depends on that office. Haven Hospice, a nonprofit community hospice in Gainesville, Florida, is a community-based nonprofit hospice and receives clinical documents by fax every day. Because these documents carry patient health information, this guide covers both where to send them and how to keep the transmission compliant.
Haven Hospice Fax Number
Confirm the right fax with the Haven Hospice office handling your referral or election paperwork
Hours: The admissions and records offices generally run Monday-Friday during business hours; hospice care is on call around the clock for urgent orders.
Send a Fax NowWhat You Can Fax to Haven Hospice
- Durable medical equipment (DME) orders — a hospital bed, oxygen, or a wheelchair
- The certification of terminal illness (CTI)
- Medical records and release-of-information (ROI) authorizations
- The signed hospice election statement
- Comfort-kit and medication orders coordinated with the pharmacy
Physician orders and pharmacy coordination at Haven Hospice
Verbal-order signatures and interim orders at Haven Hospice go to the hospice care team that carries them out. A signed verbal order confirms an instruction the hospice nurse already recorded in the chart. Send the order and any supporting notes as one fax so nothing arrives split.
Faxing a DME request to Haven Hospice
A DME order for Haven Hospice routes to the hospice care team, which arranges delivery with the equipment vendor. The hospice covers equipment related to the terminal diagnosis as part of the plan of care, so the order names the item and the clinical need. Address the cover sheet to the hospice care team so the equipment order is not treated as routine paperwork.
Keeping records to Haven Hospice HIPAA-compliant
Because these documents hold health information, the transport to Haven Hospice has to be compliant. Encryption in transit and a compliant provider are what keep the transmission within the rules. With Send FAX Mail you send from your phone or computer over a HIPAA-compliant, encrypted connection — Professional is $39.99/month and Business $79.99/month — appropriate for charts sent to Haven Hospice.
Faxing to Haven Hospice — FAQ
Incoming faxes to Haven Hospice are never turned away by the hour, but processing is not always immediate. The offices that handle referrals and records keep standard weekday hours. The hospice on-call line handles urgent comfort-care orders after hours. Plan routine requests for a weekday morning when the office is fully staffed.
Yes — HIPAA permits faxing protected health information when the channel is secure. A consumer app is not enough; the channel has to be encrypted and compliant, which rules out shared office machines. Send FAX Mail includes HIPAA from the Professional plan at $39.99/month and encrypts documents in transit for records bound for Haven Hospice. The safeguard is the service you use, not the act of faxing.
Get it from the office that will receive the document rather than an old listing. Check Haven Hospice's referral or medical-records page, then verify the line by phone. That one verification keeps sensitive pages out of the wrong queue. Skip the stale listing and confirm the line at the source.
Release of information begins with a signed ROI request to the records office. Ask Haven Hospice where the signed release should go. Include the patient's name, date of birth, and the record types and date range. Once processed, Haven Hospice releases the records to you or the party you named.
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