Hartford Hospital Fax Number — Send Patient Records Securely
Before you fax records to Hartford Hospital, it is worth knowing what HIPAA expects of the transport — this page walks through it. Hartford Hospital is part of Hartford HealthCare, an academic medical center in Hartford, Connecticut, serving patients across southern New England. This guide covers the compliant way to send PHI plus how to reach the correct department at the hospital.
Hartford Hospital Fax Number
Check Hartford Hospital's patient records portal, or call the operator and ask for the office you need
Hours: HIM and referral offices keep weekday business hours; the transfer center and ED take clinical faxes at any hour.
Send a Fax NowWhat You Can Fax to Hartford Hospital
- Hospital-to-hospital transfer paperwork
- Physician referral forms
- Insurance pre-authorization requests
- Medical records and patient history
- Lab and imaging results
Protected health information and Hartford Hospital
Faxing PHI to Hartford Hospital is allowed, but the service you use has to protect it. A walk-in machine in a shared space cannot promise the confidentiality the rules expect. Send FAX Mail encrypts pages in transit and includes HIPAA from the Professional plan at $39.99/month, with the Business plan at $79.99/month for higher volume — a safer route for records going to Hartford Hospital than a public machine.
Labeling a fax so Hartford Hospital can match it
Records that arrive at Hartford Hospital without identifiers are the ones that get delayed. Put the patient's full name, date of birth, and medical record number on every page. Send multi-page records as one combined PDF so the documents stay in order.
Getting the working fax line for Hartford Hospital
Because Hartford Hospital routes faxes by office, the number you need is the one the receiving team publishes. Reach the specific Hartford Hospital program by phone and confirm the fax it uses today. That one confirmation call is what keeps the documents out of the wrong queue.
Faxing to Hartford Hospital — FAQ
Yes — HIPAA permits faxing protected health information when the channel is secure. HIPAA turns on using a compliant, encrypted service rather than a public one. Send FAX Mail covers HIPAA on the Professional ($39.99/month) and Business ($79.99/month) plans for documents going to Hartford Hospital. The safeguard is the service you use, not the act of faxing.
The current line comes from Hartford Hospital directly, since department numbers change. Reach the specific Hartford Hospital program by phone and confirm the fax it uses today. Keep the working number with the patient's file for next time. Skip the stale listing and confirm the line at the source.
No, and that trips people up. Records, referrals, and prior authorization each keep their own line. Match the office to your document, then send to that specific line. Keep the confirmed number with the patient's file so you are not searching next time.
Include the three identifiers staff use to match a chart: full name, date of birth, and medical record number. Add a cover sheet addressed to the physician referral office at Hartford Hospital with your callback number. Send it as one combined PDF so the pages stay in order. Complete, legible identifiers are what move the request fastest.
Yes — transfer paperwork commonly moves by fax. It goes to the transfer center or the accepting service, not central records. Call Hartford Hospital to reach the transfer line and send the clinical summary and orders together. Put the patient identifiers on every page so it is matched cleanly. That keeps the request moving without a second round trip.
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