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Dartmouth Hitchcock Medical Center Fax Number — Send Medical Records and Release Requests

Medical-record requests to Dartmouth Hitchcock Medical Center run through release of information, and the right fax depends on that office. As part of Dartmouth Health, Dartmouth Hitchcock Medical Center in Lebanon, New Hampshire receives faxed records and referrals for patients across northern New England. Because charts are protected health information, this guide covers both where to send them and how to keep the transmission compliant.

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Dartmouth Hitchcock Medical Center Fax Number

Use Dartmouth Hitchcock Medical Center's release-of-information request form or main switchboard to reach the right fax

Hours: HIM and referral offices keep weekday business hours; the transfer center and ED take clinical faxes at any hour.

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What You Can Fax to Dartmouth Hitchcock Medical Center

  • Lab and imaging results
  • Operative and discharge summaries
  • Release-of-information authorizations
  • Insurance pre-authorization requests
  • Hospital-to-hospital transfer paperwork
Tip: Mark all pages with the patient identifiers (name, date of birth, record number) that Dartmouth Hitchcock Medical Center needs to reconnect a split record. Direct the cover sheet to Health Information Management or the program handling the request, with a callback number for questions. Group the pages into a single fax and hold onto the confirmation in case you need to prove it arrived.

Getting a chart to or from Dartmouth Hitchcock Medical Center

Medical-record requests to Dartmouth Hitchcock Medical Center are handled by its records office, not a general line. A complete request — identifiers, dates, and the records wanted — moves fastest. Put the patient identifiers on every page so the request is matched cleanly.

Making sure your fax lands with the right team at Dartmouth Hitchcock Medical Center

A clear cover sheet is what keeps a faxed record matched to the right chart at Dartmouth Hitchcock Medical Center. Note the date and the page count so the receiving team knows the fax is complete. A delivery confirmation then tells you the pages reached Dartmouth Hitchcock Medical Center.

Sending charts to Dartmouth Hitchcock Medical Center without cutting corners

Anything with a patient's history headed to Dartmouth Hitchcock Medical Center is protected data under HIPAA. A walk-in machine in a shared space cannot promise the confidentiality the rules expect. On Send FAX Mail, HIPAA coverage is included from the $39.99/month Professional tier up, and every page to Dartmouth Hitchcock Medical Center is encrypted in transit with a delivery confirmation.

Faxing to Dartmouth Hitchcock Medical Center — FAQ

You can send to Dartmouth Hitchcock Medical Center any time, though routine paperwork is worked during business hours. Administrative offices keep a Monday-to-Friday schedule. A records request sent overnight is picked up the next business day, while urgent items go straight to the units. Flag anything time-sensitive on the cover sheet so it is not treated as routine.

Yes, when the transport is compliant. HIPAA turns on using a compliant, encrypted service rather than a public one. Send FAX Mail covers HIPAA on the Professional ($39.99/month) and Business ($79.99/month) plans for documents going to Dartmouth Hitchcock Medical Center. Choose the secure channel first, then confirm the number for Dartmouth Hitchcock Medical Center.

A number copied from a search result may be stale; Dartmouth Hitchcock Medical Center has the current one. Reach the specific Dartmouth Hitchcock Medical Center program by phone and confirm the fax it uses today. Keep the working number with the patient's file for next time. The office that receives the fax is the authority on its own number.

There is no single hospital-wide fax at Dartmouth Hitchcock Medical Center. Records, referrals, and prior authorization each keep their own line. Match the office to your document, then send to that specific line. A quick call to Dartmouth Hitchcock Medical Center settles which line your document should use.

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