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Cobblestone Crossings Health Campus Fax Number — Send Medical Records and Release Requests

Medical-record requests to Cobblestone Crossings Health Campus run through release of information, and the right fax depends on that office. Cobblestone Crossings Health Campus is part of Trilogy Health Services, a skilled nursing and rehabilitation center in Terre Haute, Indiana, caring for residents across the Midwest. Because a resident's chart is protected health information, this guide covers both where to send it and how to keep the transmission compliant.

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Cobblestone Crossings Health Campus Fax Number

Ask Cobblestone Crossings Health Campus's admissions or medical records office for the current fax number

Hours: Administrative offices are open weekdays; physician orders and transfer faxes reach the nursing station overnight and on weekends.

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What You Can Fax to Cobblestone Crossings Health Campus

  • Physician orders and telephone-order signatures
  • Medical records and resident history
  • Central admissions and insurance paperwork
  • Wound-care and treatment orders
  • Hospital discharge summaries and transfer records
Tip: Put the resident's full name, date of birth, and medical record number on every page so Cobblestone Crossings Health Campus can match documents that get separated during intake. Name the receiving office — medical records, central admissions intake, or the nursing station — on the cover sheet, and add your callback number. Combine the documents into one job so they stay in order, and save the transmission receipt.

Sending and requesting records at Cobblestone Crossings Health Campus

Chart requests at Cobblestone Crossings Health Campus are processed by the records office once a signed release is on file. Staff confirm the resident identifiers on the authorization before releasing anything. List the exact dates and record types you need so nothing is missed.

Labeling a fax so Cobblestone Crossings Health Campus can match it

Records that arrive at Cobblestone Crossings Health Campus without identifiers are the ones that get delayed. Attach the signed ROI authorization when the fax is a records request. With the identifiers and destination clear, the fax lands where it should on the first try.

HIPAA and your fax to Cobblestone Crossings Health Campus

Anything with a resident's history headed to Cobblestone Crossings Health Campus is protected data under HIPAA. The rules turn on using a secure, compliant service rather than a public or ad-supported one. Send FAX Mail includes HIPAA and encryption starting at $39.99/month, so PHI headed to Cobblestone Crossings Health Campus travels over a compliant channel instead of a fax machine in a shared office.

Faxing to Cobblestone Crossings Health Campus — FAQ

It can be, with the right service. A consumer app is not enough; the channel has to be encrypted and compliant, which rules out shared office machines. Send FAX Mail encrypts pages in transit and includes HIPAA starting at $39.99/month — safer for PHI headed to Cobblestone Crossings Health Campus than a public machine. Handled that way, the records stay within the rules end to end.

Ask the specific Cobblestone Crossings Health Campus office for its working fax before you send. Check Cobblestone Crossings Health Campus's admissions or medical-records page, then verify the line by phone. A quick check beats faxing PHI to a number that has moved. Note the number the first time so the next fax to Cobblestone Crossings Health Campus is quicker.

Submit a signed release-of-information authorization to medical records at Cobblestone Crossings Health Campus. Ask Cobblestone Crossings Health Campus where the signed release should go. A complete request — identifiers, dates, and records wanted — moves fastest. They release the copies to the recipient you named after processing.

No. Documents go to different fax lines at Cobblestone Crossings Health Campus depending on the office. The line for medical records is separate from the one for admissions. Verify the current fax for central admissions intake or your target office first. Sending to the wrong line only delays the paperwork.

Transfer records route to the intake office, apart from clinical records requests. Get the current admissions fax from Cobblestone Crossings Health Campus directly rather than an old listing. Group the transfer documents into one fax so intake is not waiting on a second. A brief call ahead helps staff watch for a time-sensitive fax. It is a small step that saves a follow-up call later.

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