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Bluegrass Hearing Clinic Fax Number — Send a Hearing Referral

Most new visits at Bluegrass Hearing Clinic start on a referral, faxed with the reason and the history — this guide covers sending it cleanly and securely. As an audiology clinic in Fort Mitchell, Kentucky, Bluegrass Hearing Clinic coordinates hearing evaluations, hearing-aid fittings, tinnitus care, and balance testing for patients of all ages across the Ohio Valley. Because a referral carries protected health information, this guide covers both where to send it and how to keep the transmission compliant.

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Bluegrass Hearing Clinic Fax Number

Call Bluegrass Hearing Clinic and ask for records or the audiology desk depending on your document

Hours: Because a hearing practice runs on scheduled test and fitting appointments, someone is usually at the front desk during posted hours to take an incoming fax, though records and prior-authorization paperwork moves during regular office hours.

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What You Can Fax to Bluegrass Hearing Clinic

  • A hearing-screen result or diagnostic re-test sent to a pediatrician or school nurse
  • A referral for a hearing loss, tinnitus, or a failed hearing screen
  • A treatment-plan or hearing-aid follow-up summary sent to the primary care office
  • An audiogram or hearing-evaluation result sent to the referring or primary care physician
  • A signed release of information for a copy of the audiology record
Tip: Put the patient's name and date of birth on each page so Bluegrass Hearing Clinic can match it cleanly. Direct the cover sheet to records, the front desk, or an audiologist at Bluegrass Hearing Clinic, with a callback number for questions. Group the pages into a single fax and hold onto the confirmation in case you need to prove it arrived.

Referring a patient to Bluegrass Hearing Clinic for a hearing concern

A referral to Bluegrass Hearing Clinic carries what the audiologist needs up front — the hearing or balance complaint, the history, any prior tests, and the referring office's contact details. Name the patient and the referring physician on the cover sheet so the referral is tied to the record. Keep the confirmation so the referring office knows the referral arrived.

Sending a hearing-evaluation result from Bluegrass Hearing Clinic

A hearing evaluation at Bluegrass Hearing Clinic produces an audiogram, and that result is faxed to the referring or primary care physician — the audiogram-out loop is the defining audiology workflow. An interpretive summary alongside the thresholds helps the physician act on the result. Send the result with any related notes so the finding has its context.

Sending patient records to Bluegrass Hearing Clinic without cutting corners

A fax to Bluegrass Hearing Clinic that carries a hearing result, a device record, or a treatment history is PHI and belongs on a secure channel. HIPAA permits faxing PHI over a compliant, encrypted service — not a shared machine at the library or a free app. Send FAX Mail's Professional plan ($39.99/month) and Business plan ($79.99/month) both include HIPAA coverage and encryption for documents bound for Bluegrass Hearing Clinic.

Faxing to Bluegrass Hearing Clinic — FAQ

A hearing-aid center like Bluegrass Hearing Clinic routinely faxes the evaluation, the order to the manufacturer, and the plan's authorization request. Name the make, model, and ear so the manufacturer builds the right aid. A prior authorization with the audiogram is what many plans require before a device is dispensed. A follow-up call confirms the plan or manufacturer received it if the timing matters.

At minimum, the patient's name and date of birth belong on each page. Note the target — records, the front desk, audiology, or the insurance desk — on the cover sheet. Attach the signed release or consent when the fax is a records request or a decision document. A missing identifier is the usual reason a fax sits in a queue at Bluegrass Hearing Clinic.

You can send to Bluegrass Hearing Clinic any time the machine is on, and the office's posted hours mean it is usually received the same day; records requests are worked on weekdays. Front-desk coverage tracks the practice's testing and fitting hours, sometimes including a Saturday morning. Send routine records and prior-authorization faxes during weekday hours so they are worked promptly. A brief follow-up call confirms an urgent fax to Bluegrass Hearing Clinic was seen.

It is, provided your fax service is HIPAA-compliant. The risk is not the fax itself but an unsecured tool, so a free app or a public machine will not do. Send FAX Mail's Business plan at $79.99/month is HIPAA-compliant and suited to patient records sent to Bluegrass Hearing Clinic. A secure send protects both you and the patient whose record it is.

Bluegrass Hearing Clinic handles the hearing evaluation and sends the report on for continuity, since a hearing result can matter to the physician managing your other conditions. Give Bluegrass Hearing Clinic your doctor's current fax so the report reaches the right office. Include your identifiers and the dates of care so the report is matched to your chart. Send the whole packet as one job so nothing arrives split. Doing it that way avoids the most common cause of a delay.

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